Town of Needham Financial ERP Software RFP 2025 - 26GEN017G
Town of Needham, Town of Needham, MA·City
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- Primary Contact
- Cecilia Simchak
- Scope Location
- Needham, MA
- Submission Address
- [email protected]
SUMMARY
The Town of Needham is soliciting sealed proposals for the procurement and implementation of a financial Enterprise Resource Planning (ERP) software system under solicitation number 26GEN017G. The scope includes providing a comprehensive software package to manage municipal financial operations. Proposals were originally due in August but the deadline was extended to September 4, 2025, at 4:00 p.m. The RFP was advertised in Hometown Weekly, Goods & Services, and COMMBUYS. Three addenda were issued during the solicitation period. Submissions are to be directed to the Assistant Director of Finance via email or to the Town Manager at Town Hall.
REQUIRED ATTACHMENTS
Addendum 1, Addendum 2, Addendum 3
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Town of Needham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 4, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Cecilia Simchak.
Where can I find more RFPs from Town of Needham?
All active and historical solicitations from Town of Needham are tracked and searchable. As a city agency, Town of Needham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum 1, Addendum 2, Addendum 3. Review the full document from Town of Needham for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Needham in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cecilia Simchak. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Needham, MA. Review the full solicitation for detailed scope requirements.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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