Town of Leesburg - Laundry and Uniform Maintenance Services - URFP No. 100211-FY27-01 (2026)
Town of LeesburgCity · Leesburg, VA- Due
- Nov 4, 2026
- 18 days left
- Posted
- Oct 9, 2026
- Contract term
- 1 year
- Primary contact
- Maria Alcalde
- (703) 771-2763
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THE 30-SECOND BRIEF
The Town of Leesburg Police Department is seeking proposals from qualified vendors to provide laundry, dry cleaning, and uniform maintenance services for approximately 80-100 sworn officers on an as-needed basis. Services include washing, drying, pressing, dry cleaning, stain removal, and minor uniform repairs such as hemming, patch application, zipper replacement, and button repair. Contractors must maintain a physical service location within five miles of Town limits and provide same-day or next-day turnaround. Proposals are due by November 4, 2026, at 3:00 PM (ET), with questions due by October 20, 2026. Evaluation criteria include price, experience and qualifications, service approach and turnaround time, and accessibility to the Town.
Dress Shirt - Short Sleeve (Launder & Press), Dress Shirt - Long Sleeve (Launder & Press), Knit Shirt - Short Sleeve (Launder & Press), Knit Shirt - Long Sleeve (Launder & Press), T-Shirts - Short Sleeve (Launder & Press), T-Shirts - Long Sleeve (Launder & Press), Trousers/Pants (Dry Cleaning & Press), Shorts (Dry Cleaning & Press), Winter Coat/Jacket (Dry Cleaning & Press), Sweater (Dry Cleaning & Press), Suit Jacket (Dry Cleaning & Press), Vest (Dry Cleaning & Press), Tie (Dry Cleaning & Press), Other Uniform Garments (Launder & Press), Other Uniform Garments (Dry Cleaning & Press), Tablecloth (Launder & Press), Trouser Hemming, Sleeve Hemming, Zipper Replacement, Patch Application, Patch Removal, Button Replacement, Minor Seam Repair, Daily Delivery, Weekly Delivery
Price - 40%, Experience and Qualifications - 25%, Service Approach and Turnaround Time - 25%, Accessibility to the Town - 10%
SUMMARY
The Town of Leesburg Police Department is seeking proposals from qualified vendors to provide laundry, dry cleaning, and uniform maintenance services for approximately 80-100 sworn officers on an as-needed basis.
Services include washing, drying, pressing, dry cleaning, stain removal, and minor uniform repairs such as hemming, patch application, zipper replacement, and button repair. Contractors must maintain a physical service location within five miles of Town limits and provide same-day or next-day turnaround. Proposals are due by November 4, 2026, at 3:00 PM (ET), with questions due by October 20, 2026. Evaluation criteria include price, experience and qualifications, service approach and turnaround time, and accessibility to the Town.
EVALUATION CRITERIA
4- Price - 40%
- Experience and Qualifications - 25%
- Service Approach and Turnaround Time - 25%
- Accessibility to the Town - 10%
REQUIRED DELIVERABLES
25- Dress Shirt - Short Sleeve (Launder & Press)
- Dress Shirt - Long Sleeve (Launder & Press)
- Knit Shirt - Short Sleeve (Launder & Press)
- Knit Shirt - Long Sleeve (Launder & Press)
- T-Shirts - Short Sleeve (Launder & Press)
- T-Shirts - Long Sleeve (Launder & Press)
- Trousers/Pants (Dry Cleaning & Press)
- Shorts (Dry Cleaning & Press)
- Winter Coat/Jacket (Dry Cleaning & Press)
- Sweater (Dry Cleaning & Press)
- Suit Jacket (Dry Cleaning & Press)
- Vest (Dry Cleaning & Press)
- Tie (Dry Cleaning & Press)
- Other Uniform Garments (Launder & Press)
- Other Uniform Garments (Dry Cleaning & Press)
- Tablecloth (Launder & Press)
- Trouser Hemming
- Sleeve Hemming
- Zipper Replacement
- Patch Application
- Patch Removal
- Button Replacement
- Minor Seam Repair
- Daily Delivery
- Weekly Delivery
REQUIRED ATTACHMENTS
7- Offeror Submission Form
- Firm Questionnaire
- Acknowledgement of Addenda
- Proposal Protection Disclosure Form
- Certificate of Good Standing
- Reference Form
- Certificate of Insurance
- Submit to
- [email protected]
- Duration
- 72 months
- Scope location
- Leesburg, VA
Questions about this RFP
How do I respond to this RFP from Town of Leesburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Maria Alcalde.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Leesburg in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Maria Alcalde at (703) 771-2763. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Dress Shirt - Short Sleeve (Launder & Press), Dress Shirt - Long Sleeve (Launder & Press), Knit Shirt - Short Sleeve (Launder & Press), Knit Shirt - Long Sleeve (Launder & Press), T-Shirts - Short Sleeve (Launder & Press), T-Shirts - Long Sleeve (Launder & Press), Trousers/Pants (Dry Cleaning & Pres. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price - 40%, Experience and Qualifications - 25%, Service Approach and Turnaround Time - 25%, Accessibility to the Town - 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Leesburg?
All active and historical solicitations from Town of Leesburg are tracked and searchable. As a city agency, Town of Leesburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offeror Submission Form, Firm Questionnaire, Acknowledgement of Addenda, Proposal Protection Disclosure Form, Certificate of Good Standing, Reference Form, Certificate of Insurance. Review the full document from Town of Leesburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leesburg, VA. Review the full solicitation for detailed scope requirements.