Town of Gray HVAC Preventive Maintenance Contract RFP 2026
Town of GrayCity · Gray, ME- Due
- Jun 15, 2026
- Deadline passed
- Posted
- May 20, 2026
- Contract term
- 3 years
- Primary contact
- Mo Russo
- (207) 657-3339 ext 131
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THE 30-SECOND BRIEF
The Town of Gray is soliciting proposals for a three-year HVAC and plumbing preventive maintenance and emergency repair contract covering ten municipal buildings. Proposals are due by June 15, 2026.
Cover letter, Cost outline per building per year, Documentation of relevant experience, Firm qualifications
Committee review by Interim Town Manager, Director of Facilities and Parks, Assistant Director of Facilities and Parks, and Finance Director
SUMMARY
The Town of Gray is soliciting proposals for a three-year HVAC and plumbing preventive maintenance and emergency repair contract covering ten municipal buildings. Proposals are due by June 15, 2026.
EVALUATION CRITERIA
4- Committee review by Interim Town Manager
- Director of Facilities and Parks
- Assistant Director of Facilities and Parks
- Finance Director
REQUIRED DELIVERABLES
4- Cover letter
- Cost outline per building per year
- Documentation of relevant experience
- Firm qualifications
REQUIRED ATTACHMENTS
Addendum #1 (Buildings and Equipment List)
REQUIRED STAFFING
4- Submit to
- [email protected]
- Scope location
- Gray, Maine
Questions about this RFP
How do I respond to this RFP from Town of Gray?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mo Russo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Gray in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mo Russo at (207) 657-3339 ext 131. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Master Plumber, Master Oil Burner, Refrigeration Handler Certificate (EPA608), Propane and Natural Gas Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Cost outline per building per year, Documentation of relevant experience, Firm qualifications. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Committee review by Interim Town Manager, Director of Facilities and Parks, Assistant Director of Facilities and Parks, and Finance Director" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Gray?
All active and historical solicitations from Town of Gray are tracked and searchable. As a city agency, Town of Gray regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum #1 (Buildings and Equipment List). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Gray for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gray, Maine. Review the full solicitation for detailed scope requirements.