The Citadel Computerized Maintenance Management System RFP 27008-LB 2026
Citadel Military College Of South CarolinaHigher Ed · Charleston, SC- Due
- Oct 28, 2026
- 12 days left
- Posted
- Sep 28, 2026
- Contract term
- 1 year
- Primary contact
- Luke Bollmann
- (843) 953-6873
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THE 30-SECOND BRIEF
The Citadel is seeking proposals for a Computerized Maintenance Management System (CMMS) for its Facilities and Engineering department under solicitation RFP 27008-LB. The scope includes vendor requirements, technical specifications, implementation services, annual maintenance services, security features, reporting, work order management, project management, storeroom and warehouse management, tool inventory, preventive maintenance, personnel tracking, building information, and equipment information. The initial contract term is for one (1) year with four (4) additional one (1) year options to extend, for a total five-year potential contract. Proposals are due by October 28, 2026, at 2:00 PM, with questions due by October 13, 2026 at 2:00 PM. Required submissions include one paper copy and one electronic copy on a thumb drive, along with a signed cover page, page two, and various disclosures and questionnaires.
Preferred Services - 60 Points, Offeror’s Qualifications - 30 Points, Cost Proposal - 10 Points
SUMMARY
The Citadel is seeking proposals for a Computerized Maintenance Management System (CMMS) for its Facilities and Engineering department under solicitation RFP 27008-LB. The scope includes vendor requirements, technical specifications, implementation services, annual maintenance services, security features, reporting, work order management, project management, storeroom and warehouse management, tool inventory, preventive maintenance, personnel tracking, building information, and equipment information.
The initial contract term is for one (1) year with four (4) additional one (1) year options to extend, for a total five-year potential contract. Proposals are due by October 28, 2026, at 2:00 PM, with questions due by October 13, 2026 at 2:00 PM. Required submissions include one paper copy and one electronic copy on a thumb drive, along with a signed cover page, page two, and various disclosures and questionnaires.
EVALUATION CRITERIA
3- Preferred Services - 60 Points
- Offeror’s Qualifications - 30 Points
- Cost Proposal - 10 Points
REQUIRED ATTACHMENTS
6- Signed Cover Page
- Page Two
- Nonresident Taxpayer Registration Affidavit Income Tax Withholding Form I-312
- Service Provider Security Assessment Questionnaire
- Summary of all insurance policies
- Risk analysis
- Submit to
- Procurement Services, 3 Lee Avenue, Bond Hall, 2nd Floor, Suite 244, Charleston, SC 29409
- Duration
- 60 months
- Scope location
- Charleston, SC
- Reported agency
- The Citadel
Questions about this RFP
How do I respond to this RFP from Citadel Military College Of South Carolina?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Procurement Services, 3 Lee Avenue, Bond Hall, 2nd Floor, Suite 244, Charleston, SC 29409. For questions, contact Luke Bollmann.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Citadel Military College Of South Carolina in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Luke Bollmann at (843) 953-6873. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Preferred Services - 60 Points, Offeror’s Qualifications - 30 Points, Cost Proposal - 10 Points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Citadel Military College Of South Carolina?
All active and historical solicitations from Citadel Military College Of South Carolina are tracked and searchable. As a higher ed agency, Citadel Military College Of South Carolina regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Cover Page, Page Two, Nonresident Taxpayer Registration Affidavit Income Tax Withholding Form I-312, Service Provider Security Assessment Questionnaire, summary of all insurance policies, risk. Review the full document from Citadel Military College Of South Carolina for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Charleston, SC. Review the full solicitation for detailed scope requirements.