Steuben County - Lubricants - PW-27-017-B (2026)
Steuben CountyCounty · Steuben, NY- Due
- Nov 12, 2026
- 27 days left
- Posted
- Oct 1, 2026
- Contract term
- 1 year
- Primary contact
- Jean A. Peterson
- (607) 664-2484
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THE 30-SECOND BRIEF
Steuben County invites sealed bids for the supply and delivery of various lubricants, including motor oils, hydraulic oils, gear lubricants, transmission fluids, antifreeze, diesel exhaust fluid (DEF), and washer solvent, for county department of public works highway shops and landfill facilities. The contract term is from January 1, 2027 through December 31, 2027. Bids must be submitted by Thursday, November 12, 2026, at 1:30 p.m. local time, accompanied by a $1,000 bid bond or certified check. A pre-bid question deadline is set for October 29, 2026. Bidders must comply with prevailing wage requirements, NYS Labor Law, and provide required insurance certificates and product specification sheets.
Motor oils (Universal Fleet, All Weather, SAE 15W-40W, SAE 10W, SAE 30W, SAE 50W, SAE 5W-20W, SAE 5W-30W, SAE 10W-30W, SAE DEXOS), Hydraulic oils (AW 46, AW 68, ISO 320), Tractor Hydraulic/Transmission Fluid, Automatic Transmission Fluids (Multi-Purpose, Allison Approved, Chrysler, MERCON SP), Greases (Synthetic Multi-Purpose, Wheel Bearing, Moly Tough Tac), Gear Lubes (Multi-Purpose 85W-140, 80W-90, Straight Mineral 90W, Industrial Gear Oil AGMA 6EP, Synthetic Transmission Fluid CD-50, Synthetic Gear Lube), Antifreeze (Conventional Green, Extended Life 50/50), Diesel Exhaust Fluid (DEF), -20F Premixed Washer Solvent
Lowest Total Extended Line Item Price Bid, vendor qualifications, manufacturer's authorization, references, compliance with specifications and warranty requirements
SUMMARY
Steuben County invites sealed bids for the supply and delivery of various lubricants, including motor oils, hydraulic oils, gear lubricants, transmission fluids, antifreeze, diesel exhaust fluid (DEF), and washer solvent, for county department of public works highway shops and landfill facilities.
The contract term is from January 1, 2027 through December 31, 2027. Bids must be submitted by Thursday, November 12, 2026, at 1:30 p.m. local time, accompanied by a $1,000 bid bond or certified check. A pre-bid question deadline is set for October 29, 2026. Bidders must comply with prevailing wage requirements, NYS Labor Law, and provide required insurance certificates and product specification sheets.
EVALUATION CRITERIA
5- Lowest Total Extended Line Item Price Bid
- Vendor qualifications
- Manufacturer's authorization
- References
- Compliance with specifications and warranty requirements
REQUIRED DELIVERABLES
Motor oils (Universal Fleet, All Weather, SAE 15W-40W, SAE 10W, SAE 30W, SAE 50W, SAE 5W-20W, SAE 5W-30W, SAE 10W-30W, SAE DEXOS), Hydraulic oils (AW 46, AW 68, ISO 320), Tractor Hydraulic/Transmission Fluid, Automatic Transmission Fluids (Multi-Purpose, Allison Approved, Chrysler, MERCON SP), Greases (Synthetic Multi-Purpose, Wheel Bearing, Moly Tough Tac), Gear Lubes (Multi-Purpose 85W-140, 80W-90, Straight Mineral 90W, Industrial Gear Oil AGMA 6EP, Synthetic Transmission Fluid CD-50, Synthetic Gear Lube), Antifreeze (Conventional Green, Extended Life 50/50), Diesel Exhaust Fluid (DEF), -20F Premixed Washer Solvent
REQUIRED ATTACHMENTS
Bid bond or certified check/letter of credit ($1,000.00), Non-Collusive Bidding Certificate, Hold Harmless Clause, Iranian Energy Sector Divestment Certification, Certificate of Insurance and NYS Worker's Compensation Insurance Coverage form (or CE-200 exemption), Product Identification Sheet and manufacturer's product specifications sheet, signed addenda
- Submit to
- Steuben County Purchasing Department, 3 East Pulteney Square, Bath, New York 14810
- Scope location
- Bath, NY
Questions about this RFP
How do I respond to this Bid from Steuben County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Steuben County Purchasing Department, 3 East Pulteney Square, Bath, New York 14810. For questions, contact Jean A. Peterson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Steuben County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jean A. Peterson at (607) 664-2484. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Motor oils (Universal Fleet, All Weather, SAE 15W-40W, SAE 10W, SAE 30W, SAE 50W, SAE 5W-20W, SAE 5W-30W, SAE 10W-30W, SAE DEXOS), Hydraulic oils (AW 46, AW 68, ISO 320), Tractor Hydraulic/Transmission Fluid, Automatic Transmission Fluids (Multi-Purpose, Allison Approved, Chrysler, MERCON SP), Greas. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Total Extended Line Item Price Bid, vendor qualifications, manufacturer's authorization, references, compliance with specifications and warranty requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Steuben County?
All active and historical solicitations from Steuben County are tracked and searchable. As a county agency, Steuben County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond or certified check/letter of credit ($1,000.00), Non-Collusive Bidding Certificate, Hold Harmless Clause, Iranian Energy Sector Divestment Certification, Certificate of Insurance and NYS Work. Review the full document from Steuben County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bath, NY. Review the full solicitation for detailed scope requirements.