Steuben County Open and Operate a Warming Center RFP GC-26-024-P - 2026
Steuben CountyCounty · Steuben, NY- Due
- Nov 16, 2026
- 31 days left
- Posted
- Oct 9, 2026
- Contract term
- 1 year
- Primary contact
- Jean Peterson
- (607) 664-2484
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THE 30-SECOND BRIEF
Steuben County Department of Social Services is requesting proposals to open and operate a warming center to accommodate the Code Blue Season from December 1, 2026, through April 15, 2027, per 18 NYCRR Social Services Law 304.1. The facility must be centrally located to bus route access, grocery stores, and services, accommodating up to 30 adults with daily hours from 5 PM through 9 AM, extending to 24 hours during periods of extreme cold below 32 F. Required services include cots, shower facilities, laundry access, snacks, light meals, microwave, running water, and transportation plans. Security measures require private security trained in de-escalation and Narcan administration, metal detectors, safety locks, and surveillance cameras. The submission deadline is November 16, 2026, at 1:30 PM. Questions are due by November 9, 2026.
Cost proposal: 0-15, Service Description: 0-20, Experience with population: 0-15, Staffing and security: 0-15, Accommodations (Transportation, laundry, food, showers, etc.): 0-15, Transportation: 0-10, Facility Standards: 0-10
SUMMARY
Steuben County Department of Social Services is requesting proposals to open and operate a warming center to accommodate the Code Blue Season from December 1, 2026, through April 15, 2027, per 18 NYCRR Social Services Law 304.1.
The facility must be centrally located to bus route access, grocery stores, and services, accommodating up to 30 adults with daily hours from 5 PM through 9 AM, extending to 24 hours during periods of extreme cold below 32 F. Required services include cots, shower facilities, laundry access, snacks, light meals, microwave, running water, and transportation plans. Security measures require private security trained in de-escalation and Narcan administration, metal detectors, safety locks, and surveillance cameras. The submission deadline is November 16, 2026, at 1:30 PM. Questions are due by November 9, 2026.
EVALUATION CRITERIA
7- Cost proposal: 0-15
- Service Description: 0-20
- Experience with population: 0-15
- Staffing and security: 0-15
- Accommodations (Transportation, laundry, food, showers, etc.): 0-15
- Transportation: 0-10
- Facility Standards: 0-10
REQUIRED ATTACHMENTS
11- Signed clauses
- Statements
- Forms
- Bonds
- Insurance
- Manufacturer's specifications
- Certificate of Insurance
- NYS Worker's Compensation Insurance Coverage form CE-200
- Non-Collusive Bidding Certificate
- Hold Harmless Clause form
- Iranian Energy Sector Divestment Certification
- Submit to
- Jean A. Peterson, Director of Purchasing, Steuben County Office Building, 3 E. Pulteney Square, Bath, NY 14810
- Duration
- 60 months
- Scope location
- Bath, NY
Questions about this RFP
How do I respond to this RFP from Steuben County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Jean A. Peterson, Director of Purchasing, Steuben County Office Building, 3 E. Pulteney Square, Bath, NY 14810. For questions, contact Jean Peterson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Steuben County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jean Peterson at (607) 664-2484. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost proposal: 0-15, Service Description: 0-20, Experience with population: 0-15, Staffing and security: 0-15, Accommodations (Transportation, laundry, food, showers, etc.): 0-15, Transportation: 0-10..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Steuben County?
All active and historical solicitations from Steuben County are tracked and searchable. As a county agency, Steuben County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: signed clauses, statements, forms, bonds, insurance, manufacturer's specifications, Certificate of Insurance, NYS Worker's Compensation Insurance Coverage form CE-200, Non-Collusive Bidding Certificat. Review the full document from Steuben County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bath, NY. Review the full solicitation for detailed scope requirements.