Shawnee County On-Call Plumbing Services RFP 044-25 2025
Shawnee County, Shawnee County, KS·County
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- Contract Term
- 2 years
- Duration
- 36 months
- Scope Location
- Shawnee County, KS
- Submission Address
- Shawnee County online bid portal (www.snco.gov/purchasing)
SUMMARY
Shawnee County is soliciting sealed bids for on-call services from licensed plumbing companies under RFP 044-25. The scope includes boiler piping, process piping (1/4 to 48 inch), and work with materials such as copper, PVC, stainless steel, and PEX. Services will be performed on an hourly basis across all facilities owned or operated by Shawnee County. The contract term is 24 months with a potential 12-month extension. Requirements include responding to jobsites within 24 hours for regular requests and within 2 hours for emergency repairs. Bidders must provide proof of trade licenses, bonding, and insurance (Statutory Worker's Compensation, Protective Liability). Bids must be submitted through the Shawnee County online bid portal by September 17, 2025, at 2:00 PM.
EVALUATION CRITERIA
Lowest responsible and best bidder based on labor cost, service and parts availability, maintenance costs, and quality of work.
REQUIRED DELIVERABLES
Cover Letter, Attachment 1 (Pricing schedules and three references), Insurance Certificates
REQUIRED ATTACHMENTS
Attachment 1, Pricing schedules, References, Proprietary Divider Page (if applicable)
REQUIRED STAFFING ROLES
Industrial Plumbing Work 7:00 am to 5:00 pm, After Hours, After hours rate 2
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Shawnee County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Shawnee County online bid portal (www.snco.gov/purchasing).
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and best bidder based on labor cost, service and parts availability, maintenance costs, and quality of work." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shawnee County?
All active and historical solicitations from Shawnee County are tracked and searchable. As a county agency, Shawnee County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1, Pricing schedules, References, Proprietary Divider Page (if applicable). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Shawnee County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shawnee County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shawnee County, KS. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Industrial Plumbing Work 7:00 am to 5:00 pm, After Hours, After hours rate 2. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Attachment 1 (Pricing schedules and three references), Insurance Certificates. Proposals should clearly address how each deliverable will be met.
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