Shawnee County Youth Softball Tournament Providers RFP 047-25
Shawnee County, Shawnee County, KS·County
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- Scope Location
- Topeka, KS
- Submission Address
- Submit through the Shawnee County online bid portal. Questions: 785-251-4039.
SUMMARY
Shawnee County Parks and Recreation (SCP+R) is seeking proposals from qualified organizations to provide youth softball tournaments for the 2026 season at the Envista Softball Complex and Felker Park. The contract period covers tournament dates from March 1 through October 25, 2026. Bidders must provide an estimated number of teams and a bid price per game, with minimum rates set at $35.00 for Envista and $25.00 for Felker Park. Responsibilities include scheduling, providing onsite representatives, and adhering to county sportsmanship and facility rules. Shawnee County will retain 100% of concession proceeds. Proposals must be submitted through the county's electronic bid portal by September 30, 2025, at 2:00 PM. A $500 per weekend deposit is required for awarded dates.
EVALUATION CRITERIA
Bid price, historical usage, diversity of events, historical efforts to uphold facility rules, qualifications, reference checks
REQUIRED ATTACHMENTS
Attachment 1 (Schedule of Prices), Certificate of Insurance
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Shawnee County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Submit through the Shawnee County online bid portal. Questions: 785-251-4039..
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bid price, historical usage, diversity of events, historical efforts to uphold facility rules, qualifications, reference checks" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Shawnee County?
All active and historical solicitations from Shawnee County are tracked and searchable. As a county agency, Shawnee County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1 (Schedule of Prices), Certificate of Insurance. Review the full document from Shawnee County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Shawnee County in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Topeka, KS. Review the full solicitation for detailed scope requirements.
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