School Board of Okaloosa County Food Service Management Operations RFP 25-01
Okaloosa County School District, FL·School
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- Reported Agency
- The School Board of Okaloosa County
- Primary Contact
- Vince Windham · (850) 833-5846
- Contract Term
- 1 year
- Duration
- 60 months
- Scope Location
- Niceville, FL
- Submission Address
- Purchasing Department, 202-A North Highway 85, Niceville, FL 32578
SUMMARY
The School Board of Okaloosa County is soliciting proposals for the management of its non-profit school food service programs across over 40 schools. The contract includes the National School Lunch and Breakfast Programs with a deadline of February 21, 2025.
EVALUATION CRITERIA
Total Fixed Meal Charge (25), Menus/Nutrition Analysis (20), Marketing (10), Training Plan (10), Company Experience (10), On-Site Management Staff Experience (15), Locally Grown Foods Plan (5), Pre-Proposal Conference Attendance (5)
REQUIRED DELIVERABLES
Proposal Acknowledgement Form, Proposal Summary Form, Signed addenda, Company information, Organization chart, 21-day cycle menu, Marketing plan, Training plan
REQUIRED ATTACHMENTS
Attachment 1, Attachment 2, Attachment 3, Attachment 9, Attachment 15, Attachment 19, Attachment 25, Attachment 26, Attachment 29
REQUIRED STAFFING ROLES
Managers, Supervisors, Full-Time Workers, Part-Time Workers, Cashiers, Drivers, Food Service Accountant, Food Service Program Director
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Okaloosa County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 21, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 202-A North Highway 85, Niceville, FL 32578. For questions, contact Vince Windham.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Fixed Meal Charge (25), Menus/Nutrition Analysis (20), Marketing (10), Training Plan (10), Company Experience (10), On-Site Management Staff Experience (15), Locally Grown Foods Plan (5), Pre-Pr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Okaloosa County School District?
All active and historical solicitations from Okaloosa County School District are tracked and searchable. As a school agency, Okaloosa County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 1, Attachment 2, Attachment 3, Attachment 9, Attachment 15, Attachment 19, Attachment 25, Attachment 26, Attachment 29. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Okaloosa County School District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Okaloosa County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vince Windham at (850) 833-5846. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Niceville, FL. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Managers, Supervisors, Full-Time Workers, Part-Time Workers, Cashiers, Drivers, Food Service Accountant, Food Service Program Director. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Acknowledgement Form, Proposal Summary Form, Signed addenda, Company information, Organization chart, 21-day cycle menu, Marketing plan, Training plan. Proposals should clearly address how each deliverable will be met.
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