Rockdale County Enterprise Resource Planning Software & Services - RFP #26-22 (2026)
Rockdale CountyCounty · Conyers, GA- Due
- Nov 19, 2026
- 23 days left
- Posted
- Oct 14, 2026
- Primary contact
- Adrienne Brown
- (770) 278-7552
The 30-second brief
Rockdale County, Georgia is seeking sealed proposals for a comprehensive, fully integrated public-sector Enterprise Resource Planning (ERP) system to support county-wide operations across all departments, including Financial Management, Human Capital Management, Utility Billing, Public Safety, Planning & Development, Parks & Recreation, Transportation, and Stormwater Management. The project aims to replace legacy and siloed systems (including Microsoft Great Plains, Cogsdale, and E-Citation Quicket Solutions) with a unified, cloud-based platform featuring real-time data integration, automated workflows, and robust reporting. Required modules encompass finance and accounting, HR and payroll, procurement, permitting and code enforcement, citations management, and CAD/RMS integration for public safety agencies. Vendor responses are due by November 19, 2026, at 2:00 p.m., with a non-mandatory pre-proposal conference scheduled for November 4, 2026. Proposals must include software licensing, data conversion, implementation, training, and three years of maintenance costs.
Project Management, Software Installation, Data Conversion, Integration & Interface Development, Training, Ongoing Support & Maintenance Services
Functional Requirements Fit (includes CAD/RMS requirements), 30%; Technical Architecture & Infrastructure, 15%; Implementation & Support Services, 15%; Vendor Experience & References, 15%; Cost Proposal, 15%; Support & Training Capabilities, 10%
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Summary
Rockdale County, Georgia is seeking sealed proposals for a comprehensive, fully integrated public-sector Enterprise Resource Planning (ERP) system to support county-wide operations across all departments, including Financial Management, Human Capital Management, Utility Billing, Public Safety, Planning & Development, Parks & Recreation, Transportation, and Stormwater Management.
The project aims to replace legacy and siloed systems (including Microsoft Great Plains, Cogsdale, and E-Citation Quicket Solutions) with a unified, cloud-based platform featuring real-time data integration, automated workflows, and robust reporting. Required modules encompass finance and accounting, HR and payroll, procurement, permitting and code enforcement, citations management, and CAD/RMS integration for public safety agencies. Vendor responses are due by November 19, 2026, at 2:00 p.m., with a non-mandatory pre-proposal conference scheduled for November 4, 2026. Proposals must include software licensing, data conversion, implementation, training, and three years of maintenance costs.
EVALUATION CRITERIA
6- Functional Requirements Fit (includes CAD/RMS requirements), 30%
- Technical Architecture & Infrastructure, 15%
- Implementation & Support Services, 15%
- Vendor Experience & References, 15%
- Cost Proposal, 15%
- Support & Training Capabilities, 10%
REQUIRED DELIVERABLES
6- Project Management
- Software Installation
- Data Conversion
- Integration & Interface Development
- Training
- Ongoing Support & Maintenance Services
REQUIRED ATTACHMENTS
19- Business license
- Five references
- Financial information
- Proposal Summary Form
- Transmittal Letter
- Corporate Overview
- General Application Architecture response
- Cloud Hosting response
- Implementation Services response
- Ongoing Support and Maintenance response
- Software Functional Requirements spreadsheet
- Vendor Reference Information
- Cost Proposal
- Proposal Signature Form
- Affidavit Verifying Status
- Non-Collusion Affidavit
- Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)
- Certificate of Insurance
- Schedule of Intended Subcontractor Utilization
- Submit to
- Rockdale County Finance Department - Procurement Office, 981 Milstead Avenue, Conyers, GA 30012
- Scope location
- Conyers, Georgia
Questions about this RFP
How do I respond to this RFP from Rockdale County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Rockdale County Finance Department - Procurement Office, 981 Milstead Avenue, Conyers, GA 30012. For questions, contact Adrienne Brown.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rockdale County in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Adrienne Brown at (770) 278-7552. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management, Software Installation, Data Conversion, Integration & Interface Development, Training, Ongoing Support & Maintenance Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional Requirements Fit (includes CAD/RMS requirements), 30%; Technical Architecture & Infrastructure, 15%; Implementation & Support Services, 15%; Vendor Experience & References, 15%; Cost Propos..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Rockdale County?
All active and historical solicitations from Rockdale County are tracked and searchable. As a county agency, Rockdale County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Business license, Five references, Financial information, Proposal Summary Form, Transmittal Letter, Corporate Overview, General Application Architecture response, Cloud Hosting response, Implementati. Review the full document from Rockdale County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conyers, Georgia. Review the full solicitation for detailed scope requirements.