Refuse Collection Services for University of Hawaii at Hilo - IFB No. 27-6095 (2026)
University Of Hawaii System OfficeHigher Ed · Honolulu, HI- Due
- Oct 27, 2026
- 10 days left
- Posted
- Oct 6, 2026
- Contract term
- 5 years
- Primary contact
- Trisha Shibuya
- (808) 956-2122
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THE 30-SECOND BRIEF
The University of Hawaii System Office is soliciting bids under IFB No. 27-6095 for refuse collection services at the University of Hawaii at Hilo. The work involves furnishing all labor, supervision, refuse containers, tools, materials, transportation, and equipment for regular trash and garbage pickup across main campus housing, main campus facilities, and off-campus locations including the College of Pharmacy, Imiloa Astronomy Center, and University Farm. Containers of 3 and 4 cubic yard capacities require scheduled pickups on specified weekly frequencies. The initial contract term is one year, with potential annual renewals for up to four additional years, for a total contract duration of five years commencing approximately December 1, 2026. Bids are due by October 27, 2026, at 2:30 p.m. via the HIePRO electronic procurement system, with questions due by October 13, 2026. Bidders must submit a completed Mandatory Bid Form, Wage Certificate, references, and comply with Hawaii Revised Statutes Section 103-55 wage requirements.
Refuse collection services and 3 and 4 cubic yard refuse containers for Main Campus Housing, Main Campus, And Off-Campus locations at University of Hawaii at Hilo
Lowest responsive and responsible bidder on the total aggregate bid for Items 1, 2, 3, 4, and 5
SUMMARY
The University of Hawaii System Office is soliciting bids under IFB No. 27-6095 for refuse collection services at the University of Hawaii at Hilo.
The work involves furnishing all labor, supervision, refuse containers, tools, materials, transportation, and equipment for regular trash and garbage pickup across main campus housing, main campus facilities, and off-campus locations including the College of Pharmacy, Imiloa Astronomy Center, and University Farm. Containers of 3 and 4 cubic yard capacities require scheduled pickups on specified weekly frequencies. The initial contract term is one year, with potential annual renewals for up to four additional years, for a total contract duration of five years commencing approximately December 1, 2026. Bids are due by October 27, 2026, at 2:30 p.m. via the HIePRO electronic procurement system, with questions due by October 13, 2026. Bidders must submit a completed Mandatory Bid Form, Wage Certificate, references, and comply with Hawaii Revised Statutes Section 103-55 wage requirements.
EVALUATION CRITERIA
Lowest responsive and responsible bidder on the total aggregate bid for Items 1, 2, 3, 4, and 5
REQUIRED DELIVERABLES
Refuse collection services and 3 and 4 cubic yard refuse containers for Main Campus Housing, Main Campus, And Off-Campus locations at University of Hawaii at Hilo
REQUIRED ATTACHMENTS
7- Mandatory Bid Form
- Bid Checklist
- Bid Price List
- Wage Certification
- References
- Bid Signature Page
- Business Classification Certification Statement
REQUIRED STAFFING
4- Submit to
- https://hiepro.ehawaii.gov
- Duration
- 60 months
- Scope location
- Hilo, HI
- Reported agency
- University of Hawaii
Questions about this RFP
How do I respond to this IFB from University Of Hawaii System Office?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://hiepro.ehawaii.gov. For questions, contact Trisha Shibuya.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including University Of Hawaii System Office in HI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Trisha Shibuya at (808) 956-2122. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Refuse Collector, Truck Driver Laborer, Truck Driver, Heavy Truck Driver. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Refuse collection services and 3 and 4 cubic yard refuse containers for Main Campus Housing, Main Campus, And Off-Campus locations at University of Hawaii at Hilo. Proposals should clearly address how each deliverable will be met.
Can I search IFBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder on the total aggregate bid for Items 1, 2, 3, 4, and 5" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Hawaii System Office?
All active and historical solicitations from University Of Hawaii System Office are tracked and searchable. As a higher ed agency, University Of Hawaii System Office regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 27, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Mandatory Bid Form, Bid Checklist, Bid Price List, Wage Certification, References, Bid Signature Page, Business Classification Certification Statement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University Of Hawaii System Office for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hilo, HI. Review the full solicitation for detailed scope requirements.