PVPUSD Portable Temporary Athletic Field Lighting Equipment Systems RFP 053-26-08-26 - 2026
Palos Verdes Peninsula UnifiedSchool · Palos Verdes Estates, CA- Due
- Aug 6, 2026
- Deadline passed
- Posted
- Jul 8, 2026
- Duration
- 3 months
- Primary contact
- Brenna Terrones
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THE 30-SECOND BRIEF
The Palos Verdes Peninsula Unified School District (PVPUSD) is seeking proposals from qualified vendors for the purchase, design, and installation of portable temporary athletic field lighting systems. The project covers Palos Verdes High School and Peninsula High School, neither of which currently has permanent lighting. The scope includes LED sports lighting luminaires, portable towers or pole-mounted fixtures, generators as a primary power source (with electrical hookup options), initial setup, aiming, and staff training. Systems must be temporary in nature with no permanent hardwiring or trenching permitted. Proposals will be evaluated based on cost (25%), design/quality (20%), qualifications (15%), references (15%), maintenance support (15%), and towing requirements (10%). A mandatory job walk is scheduled for July 22, 2026, and final proposals are due by August 6, 2026.
Conceptual design, Cost proposal, Delivery timeline, Generator specifications, Warranty documentation, Calendar and work plan, Qualification statement, References
Cost (25), Design/Equipment Quality and Specifications (20), Qualifications of Proposer (15), References and Experiences (15), Installation & Maintenance Support (15), Towing and/or Moving Requirements (10)
SUMMARY
The Palos Verdes Peninsula Unified School District (PVPUSD) is seeking proposals from qualified vendors for the purchase, design, and installation of portable temporary athletic field lighting systems.
The project covers Palos Verdes High School and Peninsula High School, neither of which currently has permanent lighting. The scope includes LED sports lighting luminaires, portable towers or pole-mounted fixtures, generators as a primary power source (with electrical hookup options), initial setup, aiming, and staff training. Systems must be temporary in nature with no permanent hardwiring or trenching permitted. Proposals will be evaluated based on cost (25%), design/quality (20%), qualifications (15%), references (15%), maintenance support (15%), and towing requirements (10%). A mandatory job walk is scheduled for July 22, 2026, and final proposals are due by August 6, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Conceptual design
- Cost proposal
- Delivery timeline
- Generator specifications
- Warranty documentation
- Calendar and work plan
- Qualification statement
- References
REQUIRED ATTACHMENTS
5- Schedule A through L
- W-9
- Certification of Disclosures
- Non-Collusion Affidavit
- Workers' Compensation Certification
- Submit to
- [email protected]; [email protected]
- Scope location
- Palos Verdes Estates, CA; Rolling Hills Estates, CA
- Reported agency
- Palos Verdes Peninsula Unified School District
Questions about this RFP
How do I respond to this RFP from Palos Verdes Peninsula Unified?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]; [email protected]. For questions, contact Brenna Terrones.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Palos Verdes Peninsula Unified in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brenna Terrones. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Conceptual design, Cost proposal, Delivery timeline, Generator specifications, Warranty documentation, Calendar and work plan, Qualification statement, References. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (25), Design/Equipment Quality and Specifications (20), Qualifications of Proposer (15), References and Experiences (15), Installation & Maintenance Support (15), Towing and/or Moving Requirement..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Palos Verdes Peninsula Unified?
All active and historical solicitations from Palos Verdes Peninsula Unified are tracked and searchable. As a school agency, Palos Verdes Peninsula Unified regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule A through L, W-9, Certification of Disclosures, Non-Collusion Affidavit, Workers' Compensation Certification. Review the full document from Palos Verdes Peninsula Unified for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palos Verdes Estates, CA; Rolling Hills Estates, CA. Review the full solicitation for detailed scope requirements.