Putnam County School District Mechanical Services RFP #054-007-2522
Putnam County School DistrictSchool · Palatka, FL- Due
- Oct 14, 2025
- Deadline passed
- Posted
- Sep 29, 2025
- Primary contact
- Bryan Helms
- (386) 329-0538
Know who Putnam County School District buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The Putnam County School District (PCSD) is soliciting proposals for annual preventative maintenance and repair services for all school foodservice hot and cold equipment under RFP #054-007-2522. The scope involves maintaining kitchen assets in reliable operating condition, performing diagnostics, and supplying labor and materials for repairs. The selected vendor must meet strict response times: within one hour for emergency calls 24/7 and onsite arrival within two hours for routine repairs. The contract is estimated at $150,000–$200,000 annually. Awards will be based on technical evaluation criteria including capacity, responsiveness, and service quality. Submissions are due October 14, 2025, at 200 Reid Street, Palatka, FL.
Capacity, responsiveness, service quality
SUMMARY
The Putnam County School District (PCSD) is soliciting proposals for annual preventative maintenance and repair services for all school foodservice hot and cold equipment under RFP #054-007-2522.
The scope involves maintaining kitchen assets in reliable operating condition, performing diagnostics, and supplying labor and materials for repairs. The selected vendor must meet strict response times: within one hour for emergency calls 24/7 and onsite arrival within two hours for routine repairs. The contract is estimated at $150,000–$200,000 annually. Awards will be based on technical evaluation criteria including capacity, responsiveness, and service quality. Submissions are due October 14, 2025, at 200 Reid Street, Palatka, FL.
EVALUATION CRITERIA
3- Capacity
- Responsiveness
- Service quality
- Submit to
- 200 Reid Street, Palatka, FL, 32177
- Scope location
- Palatka, FL
Questions about this RFP
How do I respond to this RFP from Putnam County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2025. Submissions should be delivered to: 200 Reid Street, Palatka, FL, 32177. For questions, contact Bryan Helms.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Putnam County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryan Helms at (386) 329-0538. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Capacity, responsiveness, service quality" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Putnam County School District?
All active and historical solicitations from Putnam County School District are tracked and searchable. As a school agency, Putnam County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Putnam County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palatka, FL. Review the full solicitation for detailed scope requirements.