Putnam County School District Hotel Accommodations RFP 054-003-2621 - Orlando/Tampa Region
Putnam County School DistrictSchool · Palatka, FL- Due
- Jun 19, 2026
- Deadline passed
- Posted
- May 22, 2026
- Contract term
- 3 years
- Primary contact
- Bryan Helms
- (386) 329-0538
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THE 30-SECOND BRIEF
The Putnam County School District is soliciting proposals from qualified hotel providers in the Orlando and Tampa regions for RFP #054-003-2621. The scope includes providing lodging accommodations, meeting and conference space, audiovisual service estimates, catering or concession options, and related hospitality support for District events on an as-needed basis. The contract features an initial term of three years with two one-year renewal options. Proposals must include government or group room rates and details on parking and cancellation policies. Submission is required by June 19, 2026, at 200 Reid Street, Palatka, FL, with a notice of interest due by June 4, 2026. Contact Bryan Helms at 386-329-0538 for inquiries.
Lodging accommodations, Room rates, Conference space pricing, Audiovisual estimates, Catering options
Overall value, operational suitability, location, availability, pricing, ability to meet District needs
SUMMARY
The Putnam County School District is soliciting proposals from qualified hotel providers in the Orlando and Tampa regions for RFP #054-003-2621.
The scope includes providing lodging accommodations, meeting and conference space, audiovisual service estimates, catering or concession options, and related hospitality support for District events on an as-needed basis. The contract features an initial term of three years with two one-year renewal options. Proposals must include government or group room rates and details on parking and cancellation policies. Submission is required by June 19, 2026, at 200 Reid Street, Palatka, FL, with a notice of interest due by June 4, 2026. Contact Bryan Helms at 386-329-0538 for inquiries.
EVALUATION CRITERIA
6- Overall value
- Operational suitability
- Location
- Availability
- Pricing
- Ability to meet District needs
REQUIRED DELIVERABLES
5- Lodging accommodations
- Room rates
- Conference space pricing
- Audiovisual estimates
- Catering options
REQUIRED ATTACHMENTS
4- Attachment E
- Attachment G
- Attachment H
- Attachment I
- Submit to
- 200 Reid Street, Palatka, FL, 32177
- Duration
- 60 months
- Scope location
- Orlando, FL
Questions about this RFP
How do I respond to this RFP from Putnam County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 Reid Street, Palatka, FL, 32177. For questions, contact Bryan Helms.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Putnam County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bryan Helms at (386) 329-0538. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lodging accommodations, Room rates, Conference space pricing, Audiovisual estimates, Catering options. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall value, operational suitability, location, availability, pricing, ability to meet District needs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Putnam County School District?
All active and historical solicitations from Putnam County School District are tracked and searchable. As a school agency, Putnam County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment E, Attachment G, Attachment H, Attachment I. Review the full document from Putnam County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Orlando, FL. Review the full solicitation for detailed scope requirements.