Putnam County School District 2026 Summer Literacy Institutes RFP #054-0331-2525
Putnam County School DistrictSchool · Palatka, FL- Due
- Oct 29, 2025
- Deadline passed
- Posted
- Oct 1, 2025
- Primary contact
- Joshua Speicher
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THE 30-SECOND BRIEF
Putnam County School District seeks proposals from qualified hotels and conference venues to host the 2026 Summer Literacy Institutes in June 2026. Requirements include a 1,200-person general session room and an 800-room total guestroom block.
Ability to meet required dates, room block, and space needs; Competitive pricing within $225/night cap; Concessions and value-added services; Location and accessibility for attendees; Flexibility of policies
SUMMARY
Putnam County School District seeks proposals from qualified hotels and conference venues to host the 2026 Summer Literacy Institutes in June 2026. Requirements include a 1,200-person general session room and an 800-room total guestroom block.
EVALUATION CRITERIA
5- Ability to meet required dates, room block, and space needs
- Competitive pricing within $225/night cap
- Concessions and value-added services
- Location and accessibility for attendees
- Flexibility of policies
REQUIRED ATTACHMENTS
7- Confirmation of ability to meet requirements
- Itemized pricing
- Outline of concessions
- Cancellation and attrition policies
- Timeline for room release
- Documentation of experience
- References
- Scope location
- Palatka, FL
Questions about this RFP
How do I respond to this RFP from Putnam County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2025. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Joshua Speicher.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Putnam County School District in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joshua Speicher. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to meet required dates, room block, and space needs; Competitive pricing within $225/night cap; Concessions and value-added services; Location and accessibility for attendees; Flexibility of p..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Putnam County School District?
All active and historical solicitations from Putnam County School District are tracked and searchable. As a school agency, Putnam County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Confirmation of ability to meet requirements, Itemized pricing, Outline of concessions, Cancellation and attrition policies, Timeline for room release, Documentation of experience, References. Review the full document from Putnam County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palatka, FL. Review the full solicitation for detailed scope requirements.