Port of Brownsville - HVAC Assessment and Maintenance Services - RFP# HVA-110826-51 (2026)
Port of Brownsville, Brownsville, TX·Public Authority
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- Reported Agency
- Brownsville Navigation District
- Primary Contact
- Miguel A. Barajas · (956) 831-4592
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- Brownsville, TX
- Submission Address
- www.bidnetdirect.com//portofbrownsville
SUMMARY
The Brownsville Navigation District is requesting proposals for facility-wide monthly HVAC preventive maintenance and assessment services under RFP# HVA-110826-51. The scope of work includes replacing air filters (HD Pleated Air Filters), washing mini split filters, lubricating bearings, inspecting coils, drain lines, and drain pans, checking capacitors, relays, and freon pressures, removing clogs, greasing fan motors, inspecting electrical enclosures, adjusting thermostat schedules, checking air distribution, and visually inspecting ducts for mold and mildew. Additionally, the vendor is responsible for creating a comprehensive assessment of all current units, documenting their condition, and proposing a repair and replacement timeline. The initial contract term is one year, with up to two optional one-year extensions. Submittals are due by September 15, 2026, at 2:00 PM via Bidnet Direct or in sealed envelopes to 1000 Foust Road, Brownsville, TX 78521. Evaluation criteria are Vendor Experience (30%), Availability of Technicians (30%), Value of Cost (25%), and Client Service and References (15%).
EVALUATION CRITERIA
Vendors Experience (30), Availability of Technicians (30), Value of Cost (25), Client Service and References (15)
REQUIRED DELIVERABLES
Monthly preventive maintenance checklist items including air filters, Mini split filters, Bearings, Coils, Drain lines and pans, Capacitors, Relays, Freon pressures, Fan motors, Electrical enclosure cleaning, Thermostat schedule adjustments, Air distribution checks, Duct visual inspection for mold and mildew, And comprehensive unit condition assessment and repair/replacement timeline proposal.
REQUIRED ATTACHMENTS
Respondent's Acknowledgement Form, Vendor Registration Form, Conflict of Interest Questionnaire, Government Code Chapter 2270 and 2252 Disclosure Statement, Statement of Non-Collusion, Proof of Insurance
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Port of Brownsville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.bidnetdirect.com//portofbrownsville. For questions, contact Miguel A. Barajas.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendors Experience (30), Availability of Technicians (30), Value of Cost (25), Client Service and References (15)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Port of Brownsville?
All active and historical solicitations from Port of Brownsville are tracked and searchable. As a public authority agency, Port of Brownsville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Respondent's Acknowledgement Form, Vendor Registration Form, Conflict of Interest Questionnaire, Government Code Chapter 2270 and 2252 Disclosure Statement, Statement of Non-Collusion, Proof of Insura. Review the full document from Port of Brownsville for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Port of Brownsville in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Miguel A. Barajas at (956) 831-4592. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brownsville, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly preventive maintenance checklist items including air filters, Mini split filters, Bearings, Coils, Drain lines and pans, Capacitors, Relays, Freon pressures, Fan motors, Electrical enclosure cleaning, Thermostat schedule adjustments, Air distribution checks, Duct visual inspection for mold a. Proposals should clearly address how each deliverable will be met.
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