Pikes Peak Library District Multifunction Devices and Managed Print Services RFP 2026
Pikes Peak Library DistrictLibrary District · Colorado Springs, CO- Due
- May 27, 2026
- Deadline passed
- Posted
- May 4, 2026
- Contract term
- 1 year
- Primary contact
- Kim Hoggatt
The 30-second brief
Pikes Peak Library District (PPLD) is seeking proposals for the replacement of multifunction devices (MFDs) and associated managed print services. The RFP outlines requirements for hardware, software, installation, and ongoing support and maintenance. It also details the proposal submission process, selection criteria, and contract formation.
Multifunction Devices, Managed Print Services, Support and Maintenance
Completeness of proposal, References, Pricing, Quality of services, Vendor qualifications and history, Any other items deemed in the best interest of PPLD
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Summary
Pikes Peak Library District (PPLD) is seeking proposals for the replacement of multifunction devices (MFDs) and associated managed print services.
The RFP outlines requirements for hardware, software, installation, and ongoing support and maintenance. It also details the proposal submission process, selection criteria, and contract formation.
EVALUATION CRITERIA
6- Completeness of proposal
- References
- Pricing
- Quality of services
- Vendor qualifications and history
- Any other items deemed in the best interest of PPLD
REQUIRED DELIVERABLES
3- Multifunction Devices
- Managed Print Services
- Support and Maintenance
REQUIRED ATTACHMENTS
4- Addendum A – Proposal Cover Sheet
- Addendum B – References and Pricing
- ACORD certificates and/or other proof of insurance
- Addendum C - Immigration Clause for Contracts
- Submit to
- 1175 Chapel Hills Drive, Colorado Springs, CO 80920
- Duration
- 48 months
- Scope location
- Colorado Springs, CO
Questions about this RFP
How do I respond to this RFP from Pikes Peak Library District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1175 Chapel Hills Drive, Colorado Springs, CO 80920. For questions, contact Kim Hoggatt.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Pikes Peak Library District in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kim Hoggatt. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Multifunction Devices, Managed Print Services, Support and Maintenance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness of proposal, References, Pricing, Quality of services, Vendor qualifications and history, Any other items deemed in the best interest of PPLD" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Pikes Peak Library District?
All active and historical solicitations from Pikes Peak Library District are tracked and searchable. As a library district agency, Pikes Peak Library District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addendum A – Proposal Cover Sheet, Addendum B – References and Pricing, ACORD certificates and/or other proof of insurance, Addendum C - Immigration Clause for Contracts. Review the full document from Pikes Peak Library District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Colorado Springs, CO. Review the full solicitation for detailed scope requirements.