Philadelphia Parking Authority Vending Machine Upgrade RFP No. 25-17 2025
Philadelphia Parking Authority, Philadelphia, PA·Special District
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- Primary Contact
- Shannon Stewart · (215) 837-9025
- Contract Term
- 1 year
- Scope Location
- Philadelphia, PA
SUMMARY
The Philadelphia Parking Authority is seeking proposals to replace existing vending machines with modern units and micro-market solutions across multiple locations. Proposals are due by September 16, 2025.
EVALUATION CRITERIA
Responsiveness (5%), Qualification and experience (25%), Ability and capacity (30%), Pricing and revenue-sharing (30%), Small and Small Diverse Business participation (10%)
REQUIRED DELIVERABLES
Site assessment report, Implementation plan, Equipment specifications, Installation schedule, Product selection catalog, Planograms, Payment system testing documentation, Preventative maintenance schedule
REQUIRED ATTACHMENTS
Appendix A - Proposal Form, Appendix B - Sample Contract, Appendix C - Minimum Insurance Requirements, Appendix D - Locations and Space Measurements
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Philadelphia Parking Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Shannon Stewart.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness (5%), Qualification and experience (25%), Ability and capacity (30%), Pricing and revenue-sharing (30%), Small and Small Diverse Business participation (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Philadelphia Parking Authority?
All active and historical solicitations from Philadelphia Parking Authority are tracked and searchable. As a special district agency, Philadelphia Parking Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Proposal Form, Appendix B - Sample Contract, Appendix C - Minimum Insurance Requirements, Appendix D - Locations and Space Measurements. Review the full document from Philadelphia Parking Authority for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Philadelphia Parking Authority in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shannon Stewart at (215) 837-9025. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Site assessment report, Implementation plan, Equipment specifications, Installation schedule, Product selection catalog, Planograms, Payment system testing documentation, Preventative maintenance schedule. Proposals should clearly address how each deliverable will be met.
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