REQUEST FOR PROPOSAL FOR STUDENT PHOTOGRAPHIC SERVICES
Owatonna Public School DistrictSchool · Owatonna, MN- Due
- Jan 16, 2026
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Linda Guenther
- 507-444-8608
The 30-second brief
Owatonna Public Schools is seeking sealed proposals for student photographic services. The RFP outlines requirements for various photographic programs, technical delivery, and vendor qualifications. Proposals will be evaluated based on pricing, delivery, data security, availability of dates, ID solutions, value-add, customer service, reputation, and the final offering.
Fall Underclass Portraits, Fall Underclass Make Up Day, Classroom Group Portraits or Composites, Spring Portrait Programs, ID cards for all students (dual printing, RFID, printed barcodes), digital image files (JPEG, TIFF, BMP) compatible with Owatonna's systems, unconditional guarantee for photos, minimum of five distinct package options, soft-cover yearbook (optional), complimentary photo package for staff/teachers.
Pricing, Delivery, Ability to provide secure access to data/image files, Availability of picture dates, Student/Staff ID solutions, Value-add, Customer Service, Reputation and References, Documentation provided/Final Offering
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Summary
Owatonna Public Schools is seeking sealed proposals for student photographic services.
The RFP outlines requirements for various photographic programs, technical delivery, and vendor qualifications. Proposals will be evaluated based on pricing, delivery, data security, availability of dates, ID solutions, value-add, customer service, reputation, and the final offering.
EVALUATION CRITERIA
9- Pricing
- Delivery
- Ability to provide secure access to data/image files
- Availability of picture dates
- Student/Staff ID solutions
- Value-add
- Customer Service
- Reputation and References
- Documentation provided/Final Offering
REQUIRED DELIVERABLES
10- Fall Underclass Portraits
- Fall Underclass Make Up Day
- Classroom Group Portraits or Composites
- Spring Portrait Programs
- ID cards for all students (dual printing, RFID, printed barcodes)
- Digital image files (JPEG, TIFF, BMP) compatible with Owatonna's systems
- Unconditional guarantee for photos
- Minimum of five distinct package options
- Soft-cover yearbook (optional)
- Complimentary photo package for staff/teachers
REQUIRED ATTACHMENTS
3- Certificate of liability insurance
- Proof of PCI compliance
- Background check documentation
- Submit to
- Owatonna Public Schools, Finance Department, 333 East School Street Owatonna, MN 55060
- Duration
- 24 months
- Scope location
- Owatonna, MN
- Reported agency
- Owatonna Public Schools
Questions about this RFP
How do I respond to this RFP from Owatonna Public School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Owatonna Public Schools, Finance Department, 333 East School Street Owatonna, MN 55060. For questions, contact Linda Guenther.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Owatonna Public School District in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Linda Guenther at 507-444-8608. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Fall Underclass Portraits, Fall Underclass Make Up Day, Classroom Group Portraits or Composites, Spring Portrait Programs, ID cards for all students (dual printing, RFID, printed barcodes), digital image files (JPEG, TIFF, BMP) compatible with Owatonna's systems, unconditional guarantee for photos,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing, Delivery, Ability to provide secure access to data/image files, Availability of picture dates, Student/Staff ID solutions, Value-add, Customer Service, Reputation and References, Documentatio..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Owatonna Public School District?
All active and historical solicitations from Owatonna Public School District are tracked and searchable. As a school agency, Owatonna Public School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of liability insurance, proof of PCI compliance, background check documentation.. Review the full document from Owatonna Public School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Owatonna, MN. Review the full solicitation for detailed scope requirements.