Okaloosa County EMS Supplies and Inventory Management Software ITB PS 29-26
Okaloosa CountyCounty · Okaloosa County, FL- Due
- Mar 25, 2026
- Deadline passed
- Posted
- Feb 16, 2026
- Primary contact
- Darrel Welbourn
- (850) 200-5521
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THE 30-SECOND BRIEF
Okaloosa County is soliciting bids under ITB PS 29-26 for the continuous provision of medical supplies for the County's EMS Division, along with a hosted, web-based inventory management system. The software solution must track assets on 24 vehicles, manage preventative maintenance, handle multi-facility ordering (truck and supply room levels), and include barcode functionality and auto-replenishment. Respondents must be licensed to supply medications in Florida per Statute 499.01. The award basis is a line-item estimate (Exhibit A) and a catalog discount percentage (Exhibit B). Bids are due by March 25, 2026, to the submission location in Crestview, FL.
Medical supplies, Hosted web-based inventory management software, Data backups, Individual call reports
Line-item pricing for annual supply use, catalog discount percentage
SUMMARY
Okaloosa County is soliciting bids under ITB PS 29-26 for the continuous provision of medical supplies for the County's EMS Division, along with a hosted, web-based inventory management system.
The software solution must track assets on 24 vehicles, manage preventative maintenance, handle multi-facility ordering (truck and supply room levels), and include barcode functionality and auto-replenishment. Respondents must be licensed to supply medications in Florida per Statute 499.01. The award basis is a line-item estimate (Exhibit A) and a catalog discount percentage (Exhibit B). Bids are due by March 25, 2026, to the submission location in Crestview, FL.
EVALUATION CRITERIA
Line-item pricing for annual supply use, catalog discount percentage
REQUIRED DELIVERABLES
4- Medical supplies
- Hosted web-based inventory management software
- Data backups
- Individual call reports
REQUIRED ATTACHMENTS
Exhibit A (Bid Sheet), Exhibit B (Catalog)
- Submit to
- 5479A Old Bethel Road, Crestview, FL, 32536
- Scope location
- Crestview, FL
Questions about this RFP
How do I respond to this Bid from Okaloosa County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 5479A Old Bethel Road, Crestview, FL, 32536. For questions, contact Darrel Welbourn.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Okaloosa County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Darrel Welbourn at (850) 200-5521. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Medical supplies, Hosted web-based inventory management software, Data backups, Individual call reports. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Line-item pricing for annual supply use, catalog discount percentage" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Okaloosa County?
All active and historical solicitations from Okaloosa County are tracked and searchable. As a county agency, Okaloosa County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Bid Sheet), Exhibit B (Catalog). Review the full document from Okaloosa County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crestview, FL. Review the full solicitation for detailed scope requirements.