Northeast Ohio Regional Sewer District - Refractory Inspection and Repair Services - RFQ-74594 (2025)
Northeast Ohio Regional Sewer DistrictUtility District · Cleveland, OH- Due
- Aug 8, 2025
- Deadline passed
- Posted
- Jul 23, 2025
- Contract term
- 2 years
- Primary contact
- Nicole Zippay
- (216) 641-3200 ext 4209
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THE 30-SECOND BRIEF
The Northeast Ohio Regional Sewer District is requesting bids for refractory inspection and repair services on three (3) sludge burning Fluidized Bed Incinerators (BFIs) and refractory-lined ductwork located at the Southerly Wastewater Treatment Center (SWWTC) in Cuyahoga Heights, Ohio. Work includes as-requested inspections, general refractory repairs, and modifications performed on a rotating schedule to maintain fuel efficiencies and avoid unplanned shutdowns. The contract is for a two (2) year period with an estimated probable cost of $500,000.00. Bids are due by August 8, 2025, at 1:00 pm. A non-mandatory pre-bid site inspection can be scheduled between July 29, 2025, and July 31, 2025, and questions are due by July 31, 2025. Requirements include prevailing wages, AWS certified welders, non-collusion affidavit, OSHA 300A form, safety policy, and substance abuse policy.
AWS Certified Welder (per hour), FBI Refractory Repair Crew (per hour), Sludge Incinerator Inspections, Materials as-needed (fixed amount), General Allowance of 10%
Lowest and best bid, qualifications, compatibility, availability, code of ethics compliance
SUMMARY
The Northeast Ohio Regional Sewer District is requesting bids for refractory inspection and repair services on three (3) sludge burning Fluidized Bed Incinerators (BFIs) and refractory-lined ductwork located at the Southerly Wastewater Treatment Center (SWWTC) in Cuyahoga Heights, Ohio.
Work includes as-requested inspections, general refractory repairs, and modifications performed on a rotating schedule to maintain fuel efficiencies and avoid unplanned shutdowns. The contract is for a two (2) year period with an estimated probable cost of $500,000.00. Bids are due by August 8, 2025, at 1:00 pm. A non-mandatory pre-bid site inspection can be scheduled between July 29, 2025, and July 31, 2025, and questions are due by July 31, 2025. Requirements include prevailing wages, AWS certified welders, non-collusion affidavit, OSHA 300A form, safety policy, and substance abuse policy.
EVALUATION CRITERIA
5- Lowest and best bid
- Qualifications
- Compatibility
- Availability
- Code of ethics compliance
REQUIRED DELIVERABLES
5- AWS Certified Welder (per hour)
- FBI Refractory Repair Crew (per hour)
- Sludge Incinerator Inspections
- Materials as-needed (fixed amount)
- General Allowance of 10%
REQUIRED ATTACHMENTS
Bid Form Certification, Contractor Equal Employment Opportunity Certification, Non Collusion Affidavit, OSHA 300A Form, Notice of OSHA Violations Report, Qualifications Requirements form, Company References form, Safety Policy, Substance Abuse Policy, Names, qualifications and experience of assigned individuals (including AWS certifications for welders)
REQUIRED STAFFING
AWS Certified Welder, FBI Refractory Repair Crew
- Submit to
- https://procurement.opengov.com/portal/neorsd
- Scope location
- Cuyahoga Heights, OH
Questions about this RFP
How do I respond to this Bid from Northeast Ohio Regional Sewer District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 8, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/neorsd. For questions, contact Nicole Zippay.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Northeast Ohio Regional Sewer District in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Zippay at (216) 641-3200 ext 4209. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: AWS Certified Welder, FBI Refractory Repair Crew. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: AWS Certified Welder (per hour), FBI Refractory Repair Crew (per hour), Sludge Incinerator Inspections, Materials as-needed (fixed amount), General Allowance of 10%. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bid, qualifications, compatibility, availability, code of ethics compliance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Northeast Ohio Regional Sewer District?
All active and historical solicitations from Northeast Ohio Regional Sewer District are tracked and searchable. As a utility district agency, Northeast Ohio Regional Sewer District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form Certification, Contractor Equal Employment Opportunity Certification, Non Collusion Affidavit, OSHA 300A Form, Notice of OSHA Violations Report, Qualifications Requirements form, Company Refe. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Northeast Ohio Regional Sewer District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cuyahoga Heights, OH. Review the full solicitation for detailed scope requirements.