New York State Department of Economic Development - Tourism Representation Services for Germany - RFP 26-6180 (2026)
NY-State-Empire State DevelopmentState · Albany, NY- Due
- Nov 13, 2026
- 28 days left
- Posted
- Oct 7, 2026
- Contract term
- 5 years
- Primary contact
- Jamie Moore
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THE 30-SECOND BRIEF
The New York State Department of Economic Development is seeking a qualified individual or firm to provide tourism marketing representation services in the Germany market. The scope of work includes travel trade representation and marketing, consumer marketing, strategic counsel on the German travel industry and trends, in-market management of partner marketing promotions, and operational support. The annual budget limit is US $250,000, and the maximum contract term is up to five years. Proposals are due by November 13, 2026, with questions due by October 21, 2026. Evaluation criteria include technical evaluation, resources evaluation, and cost evaluation.
Demonstrated Experience (20 points), Quality of Approach & Performance Metrics (25 points), Organizational capability (15 points), Resources evaluation (20 points), Cost evaluation (20 points)
SUMMARY
The New York State Department of Economic Development is seeking a qualified individual or firm to provide tourism marketing representation services in the Germany market.
The scope of work includes travel trade representation and marketing, consumer marketing, strategic counsel on the German travel industry and trends, in-market management of partner marketing promotions, and operational support. The annual budget limit is US $250,000, and the maximum contract term is up to five years. Proposals are due by November 13, 2026, with questions due by October 21, 2026. Evaluation criteria include technical evaluation, resources evaluation, and cost evaluation.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
13- Request for Proposals (RFP) Response Form
- Title page
- Bidder's Identifying Data form
- Full Proposal addressing each element of RFP Sections 2.1
- 2.4 and 3.1
- Appendix B - Budget Forms
- Appendix C - Non-Collusive Bidding Certificate
- Appendix D - Nondiscrimination: MacBride Fair Employment Principals
- Appendix E - Vendor Responsibility Information
- Appendix F - Procurement Lobbying Disclosure
- Three Letters of reference
- Identical electronic version of your entire proposal
- Gender Based Violence Certification
- Submit to
- [email protected]
- Scope location
- Albany, NY
- Reported agency
- New York State Department of Economic Development
Questions about this RFP
How do I respond to this RFP from NY-State-Empire State Development?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jamie Moore.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including NY-State-Empire State Development in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jamie Moore. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated Experience (20 points), Quality of Approach & Performance Metrics (25 points), Organizational capability (15 points), Resources evaluation (20 points), Cost evaluation (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from NY-State-Empire State Development?
All active and historical solicitations from NY-State-Empire State Development are tracked and searchable. As a state agency, NY-State-Empire State Development regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Request for Proposals (RFP) Response Form, Title page, Bidder's Identifying Data form, Full Proposal addressing each element of RFP Sections 2.1, 2.4 and 3.1, Appendix B - Budget Forms, Appendix C - N. Review the full document from NY-State-Empire State Development for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Albany, NY. Review the full solicitation for detailed scope requirements.