McHenry County College Custodial Services RFP 012024
Mchenry County CollegeHigher Ed · Crystal Lake, IL- Due
- Mar 29, 2024
- Deadline passed
- Posted
- Mar 5, 2024
- Contract term
- 5 years
- Primary contact
- David Dammon
- (815) 455-8564
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THE 30-SECOND BRIEF
McHenry County College (MCC) is soliciting proposals for comprehensive custodial services for its Main Campus in Crystal Lake and the University Center in Woodstock. The scope includes regular cleaning, event set-up, and specialized maintenance for approximately 422,348 cleanable square feet across thirteen buildings, including academic facilities, labs, and offices. The contract term is for 60 months beginning July 1, 2024, with three optional one-year renewals. Requirements include providing a full custodial staff for three shifts, day porter services, and on-site supervision. A mandatory pre-bid meeting is scheduled for March 14, 2024, at 1:00 P.M. in Room A217. Proposals are due by March 29, 2024, at 9:00 A.M. prevailing time.
Technical Proposal, Subcontracting Plan, Training Programs and Certificates, Proof of Insurance, Proposal Form, Price Proposal
Experience Management and Stability (15 points), Management and Quality (15 points), Staffing Plans and Policies (15 points), Technical Strength (10 points), Operation Plans and Policies (15 points), Pricing and Cost Realism (30 points)
SUMMARY
McHenry County College (MCC) is soliciting proposals for comprehensive custodial services for its Main Campus in Crystal Lake and the University Center in Woodstock.
The scope includes regular cleaning, event set-up, and specialized maintenance for approximately 422,348 cleanable square feet across thirteen buildings, including academic facilities, labs, and offices. The contract term is for 60 months beginning July 1, 2024, with three optional one-year renewals. Requirements include providing a full custodial staff for three shifts, day porter services, and on-site supervision. A mandatory pre-bid meeting is scheduled for March 14, 2024, at 1:00 P.M. in Room A217. Proposals are due by March 29, 2024, at 9:00 A.M. prevailing time.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Technical Proposal
- Subcontracting Plan
- Training Programs and Certificates
- Proof of Insurance
- Proposal Form
- Price Proposal
REQUIRED ATTACHMENTS
3- Proposal Form
- Material Safety Data Sheets (MSDS)
- Training Certificates
REQUIRED STAFFING
4- Submit to
- Crystal Lake, IL
- Duration
- 96 months
- Scope location
- Crystal Lake, IL; Woodstock, IL
- Projected sq ft
- 422,348 sq ft
- Reported agency
- McHenry County College
Questions about this RFP
How do I respond to this RFP from Mchenry County College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 29, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Crystal Lake, IL. For questions, contact David Dammon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mchenry County College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Dammon at (815) 455-8564. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Supervisor, Custodian, Day Porter. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Subcontracting Plan, Training Programs and Certificates, Proof of Insurance, Proposal Form, Price Proposal. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience Management and Stability (15 points), Management and Quality (15 points), Staffing Plans and Policies (15 points), Technical Strength (10 points), Operation Plans and Policies (15 points),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Mchenry County College?
All active and historical solicitations from Mchenry County College are tracked and searchable. As a higher ed agency, Mchenry County College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Material Safety Data Sheets (MSDS), Training Certificates. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Mchenry County College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crystal Lake, IL; Woodstock, IL. The total projected area is 422348 sq ft. Review the full solicitation for detailed scope requirements.