REQUEST FOR BID PROPOSALS TO PROVIDE SNOW & ICE REMOVAL SERVICE (3 Year Contract)
Maple Valley Schools, Vermontville, MI·School
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- Primary Contact
- Eric Chamberlain · 517-852-9421
- Contract Term
- 3 years
- Scope Location
- Maple Valley Jr. /Sr. High School, Maplewood Elementary School, Fuller Street Elementary School, and Maple Valley Transportation Department
- Submission Address
- Maple Valley Schools, Attention: Dr. Katherine Bertolini, 11014 Nashville Hwy., Vermontville, MI. 49096
SUMMARY
Maple Valley Schools is seeking sealed bids for professional contracted snow and ice removal services for a three-year contract, with an optional fourth year. The services will be provided at four school locations. Bids are due by September 19, 2025.
EVALUATION CRITERIA
Reasons of establishing uniformity, delivery time, etc. (as stated in the right to award to other than the lowest bidder).
REQUIRED DELIVERABLES
Snow plowing and removal services for all parking areas, access drives, and sidewalks; provision of equipment; maintenance of grounds equipment; certificate of insurance; list of contractor's equipment; list of key employees; meeting time schedules.
REQUIRED ATTACHMENTS
Certificate of insurance, List of contractor's equipment available for services at the site, List of key employees with after hour's telephone numbers.
REQUIRED STAFFING ROLES
Operators
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this IFB from Maple Valley Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 19, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Maple Valley Schools, Attention: Dr. Katherine Bertolini, 11014 Nashville Hwy., Vermontville, MI. 49096. For questions, contact Eric Chamberlain.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Reasons of establishing uniformity, delivery time, etc. (as stated in the right to award to other than the lowest bidder)." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Maple Valley Schools?
All active and historical solicitations from Maple Valley Schools are tracked and searchable. As a school agency, Maple Valley Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of insurance, List of contractor's equipment available for services at the site, List of key employees with after hour's telephone numbers.. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Maple Valley Schools for the complete list.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including Maple Valley Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Chamberlain at 517-852-9421. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Maple Valley Jr. /Sr. High School, Maplewood Elementary School, Fuller Street Elementary School, and Maple Valley Transportation Department. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Operators. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Snow plowing and removal services for all parking areas, access drives, and sidewalks; provision of equipment; maintenance of grounds equipment; certificate of insurance; list of contractor's equipment; list of key employees; meeting time schedules.. Proposals should clearly address how each deliverable will be met.
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