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Loudoun County Specialized Programs and Camp Instructors RFP RFQ 668834

Loudoun County, Loudoun County, VA·County
Feb 03, 2025
Posted Date
Jan 25, 2030
Submission Deadline
Reported Agency
Loudoun County, Virginia
Primary Contact
Heather DeHaven · 571-627-7430
Contract Term
5 years
Scope Location
Loudoun County
Submission Address
1 Harrison Street, SE, 1st Floor, Procurement Bids and Proposals Drop Box, Leesburg, Virginia 20175 or via US Mail to PO Box 7000, Leesburg, Virginia 20177-7000. Online submission via iSupplier system.

Summary

Loudoun County is seeking proposals from qualified offerors to provide year-round programs, instructional classes, camps, leagues/tournaments, clinics/seminars, day trips, and/or workshops. The County will initially accept proposals in March 2025, with subsequent proposals accepted on a monthly basis starting in September 2025.

Evaluation Criteria

Overall quality of proposal (10 points), Quantity/diversity/quality of facilities and equipment (10 points), Philosophical Approach/Program Management (10 points), Program Experience and Success (15 points), Compliance with ADA (12 points), Instructor Experience and Credentials (15 points), Program Value (23 points), Meets/Exceeds Requirements/Unique Offering (5 points).

Required Deliverables

Programs, instructional classes, camps, leagues/tournaments, clinics/seminars, day trips, and/or workshops.

Required Attachments

Attachment #1 Questionnaire, Attachment #2 Program Outline Form, Attachment #3 Notarized Affidavit, References Form, W-9 Form, Certificate of Insurance, Proof of Authority to Transact Business in Virginia Form, Addenda (if applicable).
1323
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Frequently Asked Questions

How do I respond to this RFP from Loudoun County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 25, 2030. Proposals should be submitted to: 1 Harrison Street, SE, 1st Floor, Procurement Bids and Proposals Drop Box, Leesburg, Virginia 20175 or via US Mail to PO Box 7000, Leesburg, Virginia 20177-7000. Online submission via iSupplier system.. For questions, contact Heather DeHaven at 571-627-7430.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Loudoun County?

Civic IQ tracks all active and historical solicitations from Loudoun County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of January 25, 2030, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Loudoun County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Loudoun County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Heather DeHaven at 571-627-7430. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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