Loudoun County Specialized Programs and Camp Instructors RFP RFQ 668834
Loudoun County, Loudoun County, VA·County
- Reported Agency
- Loudoun County, Virginia
- Primary Contact
- Heather DeHaven · 571-627-7430
- Contract Term
- 5 years
- Scope Location
- Loudoun County
- Submission Address
- 1 Harrison Street, SE, 1st Floor, Procurement Bids and Proposals Drop Box, Leesburg, Virginia 20175 or via US Mail to PO Box 7000, Leesburg, Virginia 20177-7000. Online submission via iSupplier system.
SUMMARY
Loudoun County is seeking proposals from qualified offerors to provide year-round programs, instructional classes, camps, leagues/tournaments, clinics/seminars, day trips, and/or workshops. The County will initially accept proposals in March 2025, with subsequent proposals accepted on a monthly basis starting in September 2025.
EVALUATION CRITERIA
Overall quality of proposal (10 points), Quantity/diversity/quality of facilities and equipment (10 points), Philosophical Approach/Program Management (10 points), Program Experience and Success (15 points), Compliance with ADA (12 points), Instructor Experience and Credentials (15 points), Program Value (23 points), Meets/Exceeds Requirements/Unique Offering (5 points).
REQUIRED DELIVERABLES
Programs, instructional classes, camps, leagues/tournaments, clinics/seminars, day trips, and/or workshops.
REQUIRED ATTACHMENTS
Attachment #1 Questionnaire, Attachment #2 Program Outline Form, Attachment #3 Notarized Affidavit, References Form, W-9 Form, Certificate of Insurance, Proof of Authority to Transact Business in Virginia Form, Addenda (if applicable).
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Loudoun County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 25, 2030. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1 Harrison Street, SE, 1st Floor, Procurement Bids and Proposals Drop Box, Leesburg, Virginia 20175 or via US Mail to PO Box 7000, Leesburg, Virginia 20177-7000. Online submission via iSupplier system.. For questions, contact Heather DeHaven.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall quality of proposal (10 points), Quantity/diversity/quality of facilities and equipment (10 points), Philosophical Approach/Program Management (10 points), Program Experience and Success (15 p..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Loudoun County?
All active and historical solicitations from Loudoun County are tracked and searchable. As a county agency, Loudoun County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 25, 2030, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment #1 Questionnaire, Attachment #2 Program Outline Form, Attachment #3 Notarized Affidavit, References Form, W-9 Form, Certificate of Insurance, Proof of Authority to Transact Business in Virg. Review the full document from Loudoun County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Loudoun County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather DeHaven at 571-627-7430. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Loudoun County. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Programs, instructional classes, camps, leagues/tournaments, clinics/seminars, day trips, and/or workshops.. Proposals should clearly address how each deliverable will be met.
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