Lone Star College System - Commercial Kitchen Equipment Repair/Replacement/Maintenance Services - RFCQ 26-09-04 (2026)
Lone Star College System, The Woodlands, TX·Higher Ed
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- Primary Contact
- Dina L. Sauser · (832) 813-6500
- Contract Term
- 3 years
- Duration
- 36 months
- Scope Location
- The Woodlands, TX
- Submission Address
- https://lonestar.ionwave.net/PublicDetail.aspx?bidID=342&SourceType=1
SUMMARY
This RFCQ is for the purchase of commercial kitchen equipment repair, replacement, and maintenance services across all campuses and departments of the Lone Star College System. The intent of this bid is to establish a shelf or catalog discount for system-wide purchases of items, normally acquired in small quantities on an as-needed basis. Bidders are required to submit cooperative quotes electronically through the Lone Star College System eBid system by October 15, 2026. Questions must be directed to Dina L. Sauser, Commodity Manager, by October 1, 2026. The contract term is effective for up to three years with an option to renew for two additional one-year terms.
EVALUATION CRITERIA
Purchase price: 25, Reputation of the Bidder or the Bidder’s goods or services: 10, Quality of the Bidder’s goods or services: 10, Extent to which the goods or services meet the needs of The System: 15, Bidder’s past relationship with The System: 20, The impact on the ability of The System to comply with laws and rules relating to historically underutilized businesses: 0, Total long-term cost to The System to acquire the goods or services: 15, Bidder has its principal place of business in Texas; or employs at least 500 persons in Texas: 5, Any Other Relevant Factor: 0
REQUIRED DELIVERABLES
Hourly Labor Rates for Routine Service DURING Standard Business Hours, Hourly Labor Rates for EMERGENCY Services, Hourly labor rates for AFTER HOURS services, Parts Pricing including any applicable markup on mfg supplied components, Filter pricing for water, Ventilation and related filtration systems, Flat rate or per visit pricing for QTRLY preventative maintenance by equipment category or location, EMERGENCY service call fees or trip charges, Pricing Methodology for equipment replacement including labor, Removal, Disposal, And installation
REQUIRED ATTACHMENTS
W-9 Form, Certificate of Interested Parties Form 1295
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Lone Star College System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://lonestar.ionwave.net/PublicDetail.aspx?bidID=342&SourceType=1. For questions, contact Dina L. Sauser.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price: 25, Reputation of the Bidder or the Bidder’s goods or services: 10, Quality of the Bidder’s goods or services: 10, Extent to which the goods or services meet the needs of The System: 1..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lone Star College System?
All active and historical solicitations from Lone Star College System are tracked and searchable. As a higher ed agency, Lone Star College System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 15, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9 Form, Certificate of Interested Parties Form 1295. Review the full document from Lone Star College System for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lone Star College System in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dina L. Sauser at (832) 813-6500. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: The Woodlands, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Hourly Labor Rates for Routine Service DURING Standard Business Hours, Hourly Labor Rates for EMERGENCY Services, Hourly labor rates for AFTER HOURS services, Parts Pricing including any applicable markup on mfg supplied components, Filter pricing for water, Ventilation and related filtration system. Proposals should clearly address how each deliverable will be met.
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