Lexington County School District One Communications Audit RFP PT2025.6 2025
Lexington School District 1School · Lexington, SC- Due
- Aug 4, 2025
- Deadline passed
- Posted
- Jun 23, 2025
- Contract term
- 1 year
- Primary contact
- Elizabeth Marsh
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THE 30-SECOND BRIEF
Lexington County School District One is seeking proposals from qualified firms to conduct a comprehensive communications audit and develop a strategic communications framework. The selected firm will assess the effectiveness, accessibility, and impact of the district's communications across digital tools (websites, ParentSquare, social media), printed materials, and video content. The scope includes conducting online surveys in English and Spanish, focus groups, and interviews with students, employees, families, and community partners to understand perceptions of communication effectiveness. Deliverables include a comprehensive audit report, a strategic communications framework with metrics for annual updates, and a presentation of findings. The contract is for one year with a one-year renewal option. A pre-proposal conference is scheduled for June 30, 2025, and final proposals are due August 4, 2025.
Comprehensive Communications Audit Report, Strategic Communications Framework, Presentation of Findings & Recommendations
Experience & Expertise (30%), Approach & Methodology (30%), Timeline (20%), Cost Proposal (20%)
SUMMARY
Lexington County School District One is seeking proposals from qualified firms to conduct a comprehensive communications audit and develop a strategic communications framework.
The selected firm will assess the effectiveness, accessibility, and impact of the district's communications across digital tools (websites, ParentSquare, social media), printed materials, and video content. The scope includes conducting online surveys in English and Spanish, focus groups, and interviews with students, employees, families, and community partners to understand perceptions of communication effectiveness. Deliverables include a comprehensive audit report, a strategic communications framework with metrics for annual updates, and a presentation of findings. The contract is for one year with a one-year renewal option. A pre-proposal conference is scheduled for June 30, 2025, and final proposals are due August 4, 2025.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- Comprehensive Communications Audit Report
- Strategic Communications Framework
- Presentation of Findings & Recommendations
REQUIRED ATTACHMENTS
8- Cover Page
- Page Two
- Technical Proposal
- Cost Proposal
- Attachment B- Minority Participation Affidavit
- Required information (Section V)
- W-9
- New Vendor Form
REQUIRED STAFFING
supplementary work requested by the District that falls outside the initial scope
- Submit to
- 100 Tarrar Springs Road, Lexington, South Carolina 29072
- Duration
- 24 months
- Scope location
- Lexington, SC
- Reported agency
- Lexington County School District One
Questions about this RFP
How do I respond to this RFP from Lexington School District 1?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 4, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 Tarrar Springs Road, Lexington, South Carolina 29072. For questions, contact Elizabeth Marsh.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lexington School District 1 in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elizabeth Marsh. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: supplementary work requested by the District that falls outside the initial scope. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive Communications Audit Report, Strategic Communications Framework, Presentation of Findings & Recommendations. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience & Expertise (30%), Approach & Methodology (30%), Timeline (20%), Cost Proposal (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lexington School District 1?
All active and historical solicitations from Lexington School District 1 are tracked and searchable. As a school agency, Lexington School District 1 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page, Page Two, Technical Proposal, Cost Proposal, Attachment B- Minority Participation Affidavit, Required information (Section V), W-9, New Vendor Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Lexington School District 1 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, SC. Review the full solicitation for detailed scope requirements.