Jefferson County HVAC Services RFP 2026
Jefferson County, Jefferson County, MO·County
Track Jefferson County solicitations
Get alerted when Jefferson County posts a new RFP, and see the pre-RFP signals months before it publishes.
- Primary Contact
- Matt Stinchcomb · (636) 797-5574
- Scope Location
- Jefferson County
- Submission Address
- Jefferson County Office of the County Clerk, 729 Maple Street, Hillsboro, Missouri 63050
SUMMARY
Jefferson County is seeking interest from HVAC contractors to perform services including troubleshooting, repair, installation, and replacement of HVAC systems. The contract limit is $100,000.00. Services include HVAC troubleshooting, repair, and replacement, with a three (3) day response time for regular requests and a four (4) hour response time for emergencies.
EVALUATION CRITERIA
Experience and competence; capacity to perform work in timeframe; past record of performance.
REQUIRED DELIVERABLES
Letter of Interest (max 4 pages, 3 copies)
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Jefferson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Jefferson County Office of the County Clerk, 729 Maple Street, Hillsboro, Missouri 63050. For questions, contact Matt Stinchcomb.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and competence; capacity to perform work in timeframe; past record of performance." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Jefferson County?
All active and historical solicitations from Jefferson County are tracked and searchable. As a county agency, Jefferson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Jefferson County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Jefferson County in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matt Stinchcomb at (636) 797-5574. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jefferson County. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of Interest (max 4 pages, 3 copies). Proposals should clearly address how each deliverable will be met.
Bring us your territory.
We'll show you what is forming.
B2G and SLED sales intelligence. Surface government procurement signals from 100,000+ state, local, and education agencies months before the RFP.