Iowa State University Cleaning Services for Digital Ag Innovation Lab Facility - RFQ-1001518 (2026)
Iowa State UniversityHigher Ed · Ames, IA- Due
- Oct 27, 2026
- 10 days left
- Posted
- Oct 6, 2026
- Contract term
- 1 year
- Primary contact
- Jade Kinne
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THE 30-SECOND BRIEF
Iowa State University of Science and Technology (ISU) is seeking qualified contractors to provide routine custodial and janitorial services for the Digital Ag Innovation Lab facility located at 3800 University Blvd, Ames, Iowa. The scope of work includes full facility cleaning two times per week, partial cleaning options, quarterly maintenance such as dusting baseboards and wiping down chairs, and annual carpet cleaning via extraction or encapsulation. Additional services include emergency cleaning, waste disposal, restroom sanitation, and supply inventory management. The submission deadline is October 27, 2026, with a question deadline of October 14, 2026, and an optional site visit on October 12, 2026. The initial contract term is one year from December 1, 2026, through November 30, 2027, with options to renew for four additional one-year periods.
Emergency and Additional Services Pricing, Total Weekly Cost, Total Weekly Cost - Option 1, Total Weekly Cost - Option 2, Total Quarterly Cost, Total Yearly Cost
Ability to meet required specifications, Total cost to ISU, Qualifications and experience of proposed subcontractors, Quality of references and past performance, Exceptions to ISU general Terms and Conditions
SUMMARY
Iowa State University of Science and Technology (ISU) is seeking qualified contractors to provide routine custodial and janitorial services for the Digital Ag Innovation Lab facility located at 3800 University Blvd, Ames, Iowa.
The scope of work includes full facility cleaning two times per week, partial cleaning options, quarterly maintenance such as dusting baseboards and wiping down chairs, and annual carpet cleaning via extraction or encapsulation. Additional services include emergency cleaning, waste disposal, restroom sanitation, and supply inventory management. The submission deadline is October 27, 2026, with a question deadline of October 14, 2026, and an optional site visit on October 12, 2026. The initial contract term is one year from December 1, 2026, through November 30, 2027, with options to renew for four additional one-year periods.
EVALUATION CRITERIA
5- Ability to meet required specifications
- Total cost to ISU
- Qualifications and experience of proposed subcontractors
- Quality of references and past performance
- Exceptions to ISU general Terms and Conditions
REQUIRED DELIVERABLES
6- Emergency and Additional Services Pricing
- Total Weekly Cost
- Total Weekly Cost - Option 1
- Total Weekly Cost - Option 2
- Total Quarterly Cost
- Total Yearly Cost
REQUIRED ATTACHMENTS
Emergency and Additional Services Pricing
- Submit to
- https://iastate.ionwave.net/PublicDetail.aspx?bidID=2832&SourceType=1
- Duration
- 12 months
- Scope location
- Ames, IA
Questions about this RFP
How do I respond to this RFP from Iowa State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://iastate.ionwave.net/PublicDetail.aspx?bidID=2832&SourceType=1. For questions, contact Jade Kinne.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Iowa State University in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jade Kinne. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Emergency and Additional Services Pricing, Total Weekly Cost, Total Weekly Cost - Option 1, Total Weekly Cost - Option 2, Total Quarterly Cost, Total Yearly Cost. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to meet required specifications, Total cost to ISU, Qualifications and experience of proposed subcontractors, Quality of references and past performance, Exceptions to ISU general Terms and Co..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Iowa State University?
All active and historical solicitations from Iowa State University are tracked and searchable. As a higher ed agency, Iowa State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 27, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Emergency and Additional Services Pricing. Review the full document from Iowa State University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ames, IA. Review the full solicitation for detailed scope requirements.