Iowa Department of Transportation Transport Fuel Service - 645-DOTRFB-3016-2027 (2026)
Iowa Board of Corrections | State of IowaState · Des Moines, IA- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 17, 2026
- Duration
- 72 months
- Primary contact
- Kyle Williams
- (515) 233-7960
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THE 30-SECOND BRIEF
The Iowa Department of Transportation is seeking competitive bids for a qualified fuel vendor to provide fuel transport service to the Denison & Rockwell City Maintenance Garages. The contract includes ULS Diesel Fuel #1 & #2, bio-diesel additive B99/B100, winter additive cold flow improver, and summer additive, with fuel margins added to daily posted DOT rack pricing. The initial contract term runs upon execution through 6/30/2027, with optional renewals for up to five additional 12-month periods, not to exceed six years total. Submission deadline is 10/8/2026 at 1:00 PM CDT. Bidders must submit BQ-9000 Producer Certification and winter/summer additive specifications.
ULS Diesel Fuel #1 - Fuel Margin/Gallon; ULS Diesel Fuel #2 - Fuel Margin/Gallon; Bio-Diesel Additive B99/B100 Fuel Margin/Gallon; Winter Additive - Cold Flow Improver; Summer Additive; Cost per Treated Gallon
Cost and other factors, meeting or exceeding mandatory requirements, proposed staffing, meeting required time schedule, bidders past work performance, work capacity
SUMMARY
The Iowa Department of Transportation is seeking competitive bids for a qualified fuel vendor to provide fuel transport service to the Denison & Rockwell City Maintenance Garages.
The contract includes ULS Diesel Fuel #1 & #2, bio-diesel additive B99/B100, winter additive cold flow improver, and summer additive, with fuel margins added to daily posted DOT rack pricing. The initial contract term runs upon execution through 6/30/2027, with optional renewals for up to five additional 12-month periods, not to exceed six years total. Submission deadline is 10/8/2026 at 1:00 PM CDT. Bidders must submit BQ-9000 Producer Certification and winter/summer additive specifications.
EVALUATION CRITERIA
6- Cost and other factors
- Meeting or exceeding mandatory requirements
- Proposed staffing
- Meeting required time schedule
- Bidders past work performance
- Work capacity
REQUIRED DELIVERABLES
6- ULS Diesel Fuel #1 - Fuel Margin/Gallon
- ULS Diesel Fuel #2 - Fuel Margin/Gallon
- Bio-Diesel Additive B99/B100 Fuel Margin/Gallon
- Winter Additive - Cold Flow Improver
- Summer Additive
- Cost per Treated Gallon
REQUIRED ATTACHMENTS
5- IDOT Fuel Specification (Rev 6-16-2026).pdf
- NREL Biodiesel Handling & Use Guide.pdf
- Specifications for winter additive
- Specifications for summer additive
- BQ-9000 Producer Certification
- Submit to
- [email protected]
- Reported agency
- Iowa Department of Transportation
Questions about this RFP
How do I respond to this Bid from Iowa Board of Corrections | State of Iowa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kyle Williams.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Iowa Board of Corrections | State of Iowa in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Williams at (515) 233-7960. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: ULS Diesel Fuel #1 - Fuel Margin/Gallon; ULS Diesel Fuel #2 - Fuel Margin/Gallon; Bio-Diesel Additive B99/B100 Fuel Margin/Gallon; Winter Additive - Cold Flow Improver; Summer Additive; Cost per Treated Gallon. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost and other factors, meeting or exceeding mandatory requirements, proposed staffing, meeting required time schedule, bidders past work performance, work capacity" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Iowa Board of Corrections | State of Iowa?
All active and historical solicitations from Iowa Board of Corrections | State of Iowa are tracked and searchable. As a state agency, Iowa Board of Corrections | State of Iowa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 72 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: IDOT Fuel Specification (Rev 6-16-2026).pdf, NREL Biodiesel Handling & Use Guide.pdf, specifications for winter additive, specifications for summer additive, BQ-9000 Producer Certification. Review the full document from Iowa Board of Corrections | State of Iowa for the complete list.