Industrial Development Authority of the City of Danville Janitorial Services RFP 26-27-021 - 527 Bridge Street
City of DanvilleCity · Danville, VA- Due
- Oct 27, 2026
- 10 days left
- Posted
- Sep 25, 2026
- Contract term
- 1 year
- Primary contact
- Carol Henley
- (434) 799-6528
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THE 30-SECOND BRIEF
The Industrial Development Authority of the City of Danville is seeking proposals for comprehensive janitorial and custodial services at 527 Bridge Street, Danville, VA. The scope includes routine cleaning of common areas, restrooms, building entrances, hallways, elevator, and periodic deep-cleaning or quarterly services such as floor stripping, window cleaning, and carpet extraction. The initial term is one year with options for four additional one-year renewal terms. Proposals are due by October 27, 2026, at 4:00 PM, with a pre-proposal meeting scheduled for October 5, 2026, and questions accepted until October 15, 2026. Evaluation criteria emphasize relevant experience, staffing plan, quality assurance, SWaM participation, and pricing.
Relevant Experience and Qualifications (20), Staffing Plan and Ability to Service Facility (15), Quality Assurance, Accountability, and Service Verification Program (20), References and Past Performance (10), Small, Women-Owned, Minority-Owned Business (SWaM) Participation (10), Pricing Proposal (25)
SUMMARY
The Industrial Development Authority of the City of Danville is seeking proposals for comprehensive janitorial and custodial services at 527 Bridge Street, Danville, VA. The scope includes routine cleaning of common areas, restrooms, building entrances, hallways, elevator, and periodic deep-cleaning or quarterly services such as floor stripping, window cleaning, and carpet extraction.
The initial term is one year with options for four additional one-year renewal terms. Proposals are due by October 27, 2026, at 4:00 PM, with a pre-proposal meeting scheduled for October 5, 2026, and questions accepted until October 15, 2026. Evaluation criteria emphasize relevant experience, staffing plan, quality assurance, SWaM participation, and pricing.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Signature sheet
- SCC registration information
- Business license information
- Insurance documentation
- SWaM certifications
- Submit to
- https://eva.virginia.gov
- Duration
- 12 months
- Scope location
- Danville, VA
- Reported agency
- Industrial Development Authority of the City of Danville
Questions about this RFP
How do I respond to this RFP from City of Danville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://eva.virginia.gov. For questions, contact Carol Henley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Danville in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Carol Henley at (434) 799-6528. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience and Qualifications (20), Staffing Plan and Ability to Service Facility (15), Quality Assurance, Accountability, and Service Verification Program (20), References and Past Performan..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Danville?
All active and historical solicitations from City of Danville are tracked and searchable. As a city agency, City of Danville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 27, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature sheet, SCC registration information, Business license information, Insurance documentation, SWaM certifications. Review the full document from City of Danville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Danville, VA. Review the full solicitation for detailed scope requirements.