Humble Independent School District - Awards, Custom and Promotional Items RFP 2026-106F (2026)
Humble Independent School DistrictSchool · Humble, TX- Due
- Sep 21, 2026
- Deadline passed
- Posted
- Jul 23, 2026
- Duration
- 22 months
- Primary contact
- Jennifer Garcia
- (281) 641-8493
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THE 30-SECOND BRIEF
Humble Independent School District is requesting proposals for RFP 2026-106F to establish an as-needed approved vendor contract for awards, custom and promotional items, combining and replacing previous bids 2025-104 and 2025-105. The scope includes awards such as medals, plaques, and trophies, recognition items for honor roll and perfect attendance, custom apparel accessories and wear, promotional items like coasters, cups, and keychains, yard signs, and embroidery, engraving, and laser services. Each year the district spends over $50,000 on these items. The rolling proposal runs until June 30, 2028, with a final response deadline of March 31, 2028, and an initial submission deadline of September 21, 2026. Proposals will be evaluated based on purchase price and discount offered, vendor reputation, product quality, meeting district needs, past relationship, and total long-term cost.
Awards (medals, Plaques, Trophies); Recognition Items (achievement awards, Honor roll, Perfect attendance); Custom and Promotional Items (backpacks, Bags, Jugs); Embroidery, Engraving and Laser Services; Yard Signs
Purchase Price - Discount Offered 30 points, Reputation of the vendor and vendor’s goods or services 10 points, Quality of the vendor’s goods or services 10 points, Extent to which the goods or services meet the district’s needs 15 points, Vendor’s past relationship with the district 10 points, Total long-term cost to the district to acquire goods and services 10 points, Services submitted are included within intended Scope of Work 5 points, Vendor provides requested catalog/brochure 5 points, Vendor agrees to PO & Payment Terms 5 points
SUMMARY
Humble Independent School District is requesting proposals for RFP 2026-106F to establish an as-needed approved vendor contract for awards, custom and promotional items, combining and replacing previous bids 2025-104 and 2025-105.
The scope includes awards such as medals, plaques, and trophies, recognition items for honor roll and perfect attendance, custom apparel accessories and wear, promotional items like coasters, cups, and keychains, yard signs, and embroidery, engraving, and laser services. Each year the district spends over $50,000 on these items. The rolling proposal runs until June 30, 2028, with a final response deadline of March 31, 2028, and an initial submission deadline of September 21, 2026. Proposals will be evaluated based on purchase price and discount offered, vendor reputation, product quality, meeting district needs, past relationship, and total long-term cost.
EVALUATION CRITERIA
Purchase Price - Discount Offered 30 points, Reputation of the vendor and vendor’s goods or services 10 points, Quality of the vendor’s goods or services 10 points, Extent to which the goods or services meet the district’s needs 15 points, Vendor’s past relationship with the district 10 points, Total long-term cost to the district to acquire goods and services 10 points, Services submitted are included within intended Scope of Work 5 points, Vendor provides requested catalog/brochure 5 points, Vendor agrees to PO & Payment Terms 5 points
REQUIRED DELIVERABLES
5- Awards (medals, Plaques, Trophies)
- Recognition Items (achievement awards, Honor roll, Perfect attendance)
- Custom and Promotional Items (backpacks, Bags, Jugs)
- Embroidery, Engraving and Laser Services
- Yard Signs
REQUIRED ATTACHMENTS
5- FORM 1295
- UPDATED W9
- CATALOG / BROCHURE ATTACHMENT
- ASBESTOS SHORT TERM WORKER NOTIFICATION
- PRICING LIST
- Submit to
- https://humbleisd.ionwave.net
- Scope location
- Humble, TX
Questions about this RFP
How do I respond to this RFP from Humble Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://humbleisd.ionwave.net. For questions, contact Jennifer Garcia.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Humble Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Garcia at (281) 641-8493. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Awards (medals, Plaques, Trophies); Recognition Items (achievement awards, Honor roll, Perfect attendance); Custom and Promotional Items (backpacks, Bags, Jugs); Embroidery, Engraving and Laser Services; Yard Signs. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase Price - Discount Offered 30 points, Reputation of the vendor and vendor’s goods or services 10 points, Quality of the vendor’s goods or services 10 points, Extent to which the goods or servic..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Humble Independent School District?
All active and historical solicitations from Humble Independent School District are tracked and searchable. As a school agency, Humble Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 22 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: FORM 1295, UPDATED W9, CATALOG / BROCHURE ATTACHMENT, ASBESTOS SHORT TERM WORKER NOTIFICATION, PRICING LIST. Review the full document from Humble Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Humble, TX. Review the full solicitation for detailed scope requirements.