Highlands County Disaster Debris Removal and Recovery Services RFP 25-013-RDV - 2025
Highlands CountyCounty · Highlands County, FL- Due
- Aug 12, 2025
- Deadline passed
- Posted
- Jul 12, 2025
- Contract term
- 3 years
- Primary contact
- Rafael Vazquez
- (863) 402-6528
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THE 30-SECOND BRIEF
Highlands County is seeking a qualified firm with at least 5 years of successful experience in disaster debris removal and recovery services. The scope of work includes emergency debris clearance (push), debris removal (load and haul), disaster debris management site (DDMS) management for debris reduction, and tree and limb removal. Estimated disaster-generated debris volumes total 7,173,000 cubic yards across categories including clean woody, burnable, soil, metals, and landfilled materials. The contract has a 3-year initial term with two 1-year renewal options and requires a performance and payment bond, prevailing wage compliance, and adherence to FEMA guidelines. Proposals are due by August 12, 2025, at 4:00 PM, with a non-mandatory pre-proposal meeting held on July 24, 2025.
Emergency Debris Clearance (Push), Debris Removal (Load and Haul), Disaster Debris Management Site (DDMS) Management, Tree and Limb Removal
Introduction of Firm/Executive Summary, Experience and Expertise, Personnel & Technical Resources, Additional Information
SUMMARY
Highlands County is seeking a qualified firm with at least 5 years of successful experience in disaster debris removal and recovery services.
The scope of work includes emergency debris clearance (push), debris removal (load and haul), disaster debris management site (DDMS) management for debris reduction, and tree and limb removal. Estimated disaster-generated debris volumes total 7,173,000 cubic yards across categories including clean woody, burnable, soil, metals, and landfilled materials. The contract has a 3-year initial term with two 1-year renewal options and requires a performance and payment bond, prevailing wage compliance, and adherence to FEMA guidelines. Proposals are due by August 12, 2025, at 4:00 PM, with a non-mandatory pre-proposal meeting held on July 24, 2025.
EVALUATION CRITERIA
4- Introduction of Firm/Executive Summary
- Experience and Expertise
- Personnel & Technical Resources
- Additional Information
REQUIRED DELIVERABLES
4- Emergency Debris Clearance (Push)
- Debris Removal (Load and Haul)
- Disaster Debris Management Site (DDMS) Management
- Tree and Limb Removal
REQUIRED ATTACHMENTS
17- Proposal Submittal Form
- Drug-Free Workplace Certification
- Public Entity Crimes Sworn Statement
- Discrimination Certification
- Scrutinized Companies Certification
- Contracting with entities of foreign countries F.S. 287.138
- Anti-Human Trafficking Affidavit
- Price Adjustment Form
- E-Verify Certification
- Sunbiz.org Print out
- Certificate of Liability Insurance
- Women / Minority Business Enterprise Certification
- Affidavit of Compliance with 2 CFR 200 Requirements
- Certification Regarding Lobbying
- Authorized Signatories/Negotiators
- Federal Debarment Certification Form
- Schedule of Subcontracting
- Submit to
- https://vrapp.vendorregistry.com/Bids/View/Bid/a923d246-9f7f-40c2-b6c4-71c57211ca8a
- Duration
- 60 months
- Scope location
- Sebring, FL
Questions about this RFP
How do I respond to this RFP from Highlands County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://vrapp.vendorregistry.com/Bids/View/Bid/a923d246-9f7f-40c2-b6c4-71c57211ca8a. For questions, contact Rafael Vazquez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Highlands County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rafael Vazquez at (863) 402-6528. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Emergency Debris Clearance (Push), Debris Removal (Load and Haul), Disaster Debris Management Site (DDMS) Management, Tree and Limb Removal. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Introduction of Firm/Executive Summary, Experience and Expertise, Personnel & Technical Resources, Additional Information" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Highlands County?
All active and historical solicitations from Highlands County are tracked and searchable. As a county agency, Highlands County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submittal Form, Drug-Free Workplace Certification, Public Entity Crimes Sworn Statement, Discrimination Certification, Scrutinized Companies Certification, Contracting with entities of foreig. Review the full document from Highlands County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sebring, FL. Review the full solicitation for detailed scope requirements.