Highlands County Disaster Debris Monitoring Services RFP 25-012-RDV - 2025
Highlands CountyCounty · Highlands County, FL- Due
- Aug 12, 2025
- Deadline passed
- Posted
- Jul 12, 2025
- Contract term
- 3 years
- Primary contact
- Rafael Vazquez
- (863) 402-6528
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THE 30-SECOND BRIEF
Highlands County is seeking a qualified firm with at least 5 years of successful experience to provide disaster debris monitoring and recovery services, including collection monitoring, disaster debris management site monitoring, citizen storage site monitoring, data reporting, and related technical services. The project involves managing and monitoring disaster debris recovery for natural or manmade disasters, including hurricanes, coordinating collection routing plans, conducting safety inspections, ensuring contract compliance, and handling FEMA and FHWA reimbursement processes. The initial term is 3 years with two 1-year renewal options. Proposals are due by August 12, 2025, at 3:30 PM. A non-mandatory pre-proposal meeting was held on July 24, 2025.
Experience and Expertise, Personnel & Technical Resources
SUMMARY
Highlands County is seeking a qualified firm with at least 5 years of successful experience to provide disaster debris monitoring and recovery services, including collection monitoring, disaster debris management site monitoring, citizen storage site monitoring, data reporting, and related technical services.
The project involves managing and monitoring disaster debris recovery for natural or manmade disasters, including hurricanes, coordinating collection routing plans, conducting safety inspections, ensuring contract compliance, and handling FEMA and FHWA reimbursement processes. The initial term is 3 years with two 1-year renewal options. Proposals are due by August 12, 2025, at 3:30 PM. A non-mandatory pre-proposal meeting was held on July 24, 2025.
EVALUATION CRITERIA
Experience and Expertise, Personnel & Technical Resources
- Submit to
- www.highlandsfl.gov / VendorRegistry.com
- Duration
- 60 months
- Scope location
- Sebring, FL
Questions about this RFP
How do I respond to this RFP from Highlands County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 12, 2025. Submissions should be delivered to: www.highlandsfl.gov / VendorRegistry.com. For questions, contact Rafael Vazquez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Highlands County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rafael Vazquez at (863) 402-6528. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Expertise, Personnel & Technical Resources" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Highlands County?
All active and historical solicitations from Highlands County are tracked and searchable. As a county agency, Highlands County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Highlands County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sebring, FL. Review the full solicitation for detailed scope requirements.