Hartland Lakeside School District Managed Print Services RFP 2026
Hartland-Lakeside Joint No. 3 School DistrictSchool · Hartland, WI- Due
- Mar 23, 2026
- Deadline passed
- Contract term
- 5 years
- Primary contact
- Patrick Austinson
The 30-second brief
Hartland-Lakeside Joint No. 3 School District is seeking proposals from qualified vendors for comprehensive managed print services, including copy, scan, print, and fax equipment. The contract will commence on July 1, 2026, for a period of five years. The objectives include decreasing operating costs, increasing productivity, consolidating services, and improving staff efficiency.
Total cost of ownership (equipment, maintenance, software, and lease pricing), Vendor experience and qualifications, Ability to meet technical and service specifications, Print management capabilities, Service response times and support structure, References and prior experience with Wisconsin school districts or educational entities
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Summary
Hartland-Lakeside Joint No. 3 School District is seeking proposals from qualified vendors for comprehensive managed print services, including copy, scan, print, and fax equipment.
The contract will commence on July 1, 2026, for a period of five years. The objectives include decreasing operating costs, increasing productivity, consolidating services, and improving staff efficiency.
EVALUATION CRITERIA
Total cost of ownership (equipment, maintenance, software, and lease pricing), Vendor experience and qualifications, Ability to meet technical and service specifications, Print management capabilities, Service response times and support structure, References and prior experience with Wisconsin school districts or educational entities
REQUIRED ATTACHMENTS
16- Table of contents
- Company Overview
- Installation Team Qualifications
- Account Management Qualifications
- Educational Experience
- References
- Cost Proposal – Click & Maintenance Charges
- Cost Proposal – Print Management Software
- Cost Proposal – Lease Payments
- Proposal Sign-Off Page
- Technical specification sheet per machine model
- Technical sheets for all accessories and optional equipment
- Manufacturer-certified monthly duty cycle volumes
- Any additional descriptive literature
- Performance reports
- Independent testing certifications
- Submit to
- 800 E North Shore Drive, Hartland, WI 53029
- Scope location
- Hartland, Wisconsin
Questions about this RFP
How do I respond to this RFP from Hartland-Lakeside Joint No. 3 School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 800 E North Shore Drive, Hartland, WI 53029. For questions, contact Patrick Austinson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Hartland-Lakeside Joint No. 3 School District in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick Austinson. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total cost of ownership (equipment, maintenance, software, and lease pricing), Vendor experience and qualifications, Ability to meet technical and service specifications, Print management capabilities..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Hartland-Lakeside Joint No. 3 School District?
All active and historical solicitations from Hartland-Lakeside Joint No. 3 School District are tracked and searchable. As a school agency, Hartland-Lakeside Joint No. 3 School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Table of contents, Company Overview, Installation Team Qualifications, Account Management Qualifications, Educational Experience, References, Cost Proposal – Click & Maintenance Charges, Cost Proposal. Review the full document from Hartland-Lakeside Joint No. 3 School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hartland, Wisconsin. Review the full solicitation for detailed scope requirements.