Harmony Public Schools - Fire Protection Services - #HPS2026_BID Fire Protection Services, 2026
- Due
- Jan 13, 2026
- Deadline passed
- Posted
- Nov 23, 2025
- Contract term
- 1 year
- Primary contact
- Toraman Yayla
- (713) 343-3333
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THE 30-SECOND BRIEF
Harmony Public Schools seeks proposals from qualified contractors to provide comprehensive year-round fire protection services across multiple designated school campuses in Houston South, Houston West, Houston North, North Texas, West Texas, Central Texas, and South Texas districts. The required services include annual fire alarm testing and inspection, annual fire wet and dry sprinkler system inspections and maintenance, portable fire extinguisher inspections and maintenance, emergency lights and exit signs inspections with 90-minute battery testing, audibility and sensitivity testing, and electric fire pump inspection, testing, and maintenance compliant with NFPA 10, NFPA 25, NFPA 72, NFPA 101, and TCEQ regulations. The initial contract term is 15 months from April 1, 2026 to July 31, 2027, with options for up to three additional one-year terms for a maximum duration of 5 years. Proposals are due by January 13, 2026, at 2:00 PM CST, with a pre-bid meeting held on December 3, 2025. Evaluation is based on price, past relevant performance, quality of reporting systems, alignment with needs, and proposer size, structure, and safety.
Annual Fire Alarm Testing & Inspection, Annual Fire Sprinkler System Inspection (Wet/Dry), Electric Fire Pump Annual Flow Test, Kitchen Hood Suppression Annual Inspection, Backflow Prevention Assembly Annual Test, Fire Extinguisher Annual Inspection, Hose Connections Annual Inspection, Fire Pump/Tank Annual Inspection, Emergency Lights (90-Minute) Inspection, Exit Sign Inspection, Fire Hydrant Inspection, Standpipe Inspection, Quarterly Sprinkler Valve Inspection, Portable Fire Extinguisher Hydro Test, Replace Smoke Detector, Replace Heat Detector, Replace Pull Station, Replace Horn/Strobe Device, Replace Fire Extinguishers (ABC, BC, K Type, CO2), Emergency Service Call/Maintenance Labor Hourly Rate
Price (50%), Past Relevant Performance, Experience, and Reputation (15%), Quality of Proposer's Reporting Systems Proposal (15%), Extent to which the goods and/or services meet HPS' needs (15%), Proposer's size and structure/ safety (5%)
SUMMARY
Harmony Public Schools seeks proposals from qualified contractors to provide comprehensive year-round fire protection services across multiple designated school campuses in Houston South, Houston West, Houston North, North Texas, West Texas, Central Texas, and South Texas districts.
The required services include annual fire alarm testing and inspection, annual fire wet and dry sprinkler system inspections and maintenance, portable fire extinguisher inspections and maintenance, emergency lights and exit signs inspections with 90-minute battery testing, audibility and sensitivity testing, and electric fire pump inspection, testing, and maintenance compliant with NFPA 10, NFPA 25, NFPA 72, NFPA 101, and TCEQ regulations. The initial contract term is 15 months from April 1, 2026 to July 31, 2027, with options for up to three additional one-year terms for a maximum duration of 5 years. Proposals are due by January 13, 2026, at 2:00 PM CST, with a pre-bid meeting held on December 3, 2025. Evaluation is based on price, past relevant performance, quality of reporting systems, alignment with needs, and proposer size, structure, and safety.
EVALUATION CRITERIA
Price (50%), Past Relevant Performance, Experience, and Reputation (15%), Quality of Proposer's Reporting Systems Proposal (15%), Extent to which the goods and/or services meet HPS' needs (15%), Proposer's size and structure/ safety (5%)
REQUIRED DELIVERABLES
20- Annual Fire Alarm Testing & Inspection
- Annual Fire Sprinkler System Inspection (Wet/Dry)
- Electric Fire Pump Annual Flow Test
- Kitchen Hood Suppression Annual Inspection
- Backflow Prevention Assembly Annual Test
- Fire Extinguisher Annual Inspection
- Hose Connections Annual Inspection
- Fire Pump/Tank Annual Inspection
- Emergency Lights (90-Minute) Inspection
- Exit Sign Inspection
- Fire Hydrant Inspection
- Standpipe Inspection
- Quarterly Sprinkler Valve Inspection
- Portable Fire Extinguisher Hydro Test
- Replace Smoke Detector
- Replace Heat Detector
- Replace Pull Station
- Replace Horn/Strobe Device
- Replace Fire Extinguishers (ABC, BC, K Type, CO2)
- Emergency Service Call/Maintenance Labor Hourly Rate
REQUIRED ATTACHMENTS
14- Attachment Package RSP
- Invitation to Bid
- Attachment 3C-1 Schedule of Values-Pricing
- Breakdown Pricing List for Campuses
- HPS Campus Location and Contact Info
- Contractor CHRI Certification
- HPS Vendor Packet
- Past Relevant Performance
- Quality of Proposer's Procedure of Service Reporting Systems
- Extent to which goods/services meet HPS needs
- Proposer's size and structure/safety
- Résumés
- Safety Records
- Financial Documents
- Submit to
- https://harmonytx.ionwave.net/PublicDetail.aspx?bidID=644&SourceType=2
- Duration
- 60 months
- Scope location
- Houston, TX
Questions about this RFP
How do I respond to this RFP from Harmony Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://harmonytx.ionwave.net/PublicDetail.aspx?bidID=644&SourceType=2. For questions, contact Toraman Yayla.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Harmony Public Schools in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Toraman Yayla at (713) 343-3333. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual Fire Alarm Testing & Inspection, Annual Fire Sprinkler System Inspection (Wet/Dry), Electric Fire Pump Annual Flow Test, Kitchen Hood Suppression Annual Inspection, Backflow Prevention Assembly Annual Test, Fire Extinguisher Annual Inspection, Hose Connections Annual Inspection, Fire Pump/Tan. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (50%), Past Relevant Performance, Experience, and Reputation (15%), Quality of Proposer's Reporting Systems Proposal (15%), Extent to which the goods and/or services meet HPS' needs (15%), Propo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Harmony Public Schools?
All active and historical solicitations from Harmony Public Schools are tracked and searchable. As a school agency, Harmony Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment Package RSP, Invitation to Bid, Attachment 3C-1 Schedule of Values-Pricing, Breakdown Pricing List for Campuses, HPS Campus Location and Contact Info, Contractor CHRI Certification, HPS Ven. Review the full document from Harmony Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Houston, TX. Review the full solicitation for detailed scope requirements.