Fayette County Mailroom Equipment Lease RFQ #2548-A - Water System Folder/Inserter and Postage Meter Lease
Fayette CountyCounty · Fayette County, GA- Due
- Apr 22, 2025
- Deadline passed
- Posted
- Apr 2, 2025
- Contract term
- 1 year
- Primary contact
- Colette Cobb
- (770) 305-5115
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THE 30-SECOND BRIEF
Fayette County Water System is seeking quotes for a mailroom equipment lease including a four-station folder/inserter and postage meter to process over 28,000 water bill mailings monthly. The scope requires a maintenance agreement for all labor and parts, a 3-year or 1-year contract term with renewal options starting July 1, 2025, and equipment features such as graphical user interface, cascade production feeding, high-capacity sheet and envelope feeders, programmable fold settings, digital postage meter, and digital scale. Quotes are due by April 22, 2025, at 3:00 p.m. to the Fayette County Purchasing Department via email or delivery to Suite 204. Evaluation criteria include payment terms, vendor qualifications and experience, quality, references, and exceptions listed.
Four Station Folder/Inserter, Postage Meter, Total Monthly Lease Amount
Payment terms, vendor qualifications and experience, quality, references, any exceptions listed
SUMMARY
Fayette County Water System is seeking quotes for a mailroom equipment lease including a four-station folder/inserter and postage meter to process over 28,000 water bill mailings monthly.
The scope requires a maintenance agreement for all labor and parts, a 3-year or 1-year contract term with renewal options starting July 1, 2025, and equipment features such as graphical user interface, cascade production feeding, high-capacity sheet and envelope feeders, programmable fold settings, digital postage meter, and digital scale. Quotes are due by April 22, 2025, at 3:00 p.m. to the Fayette County Purchasing Department via email or delivery to Suite 204. Evaluation criteria include payment terms, vendor qualifications and experience, quality, references, and exceptions listed.
EVALUATION CRITERIA
5- Payment terms
- Vendor qualifications and experience
- Quality
- References
- Any exceptions listed
REQUIRED DELIVERABLES
3- Four Station Folder/Inserter
- Postage Meter
- Total Monthly Lease Amount
REQUIRED ATTACHMENTS
6- Company information
- Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)
- Pricing sheet
- List of exceptions
- References
- Addenda signed
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Fayetteville, GA
Questions about this RFP
How do I respond to this RFQ from Fayette County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 22, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Colette Cobb.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Fayette County in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Colette Cobb at (770) 305-5115. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Four Station Folder/Inserter, Postage Meter, Total Monthly Lease Amount. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Payment terms, vendor qualifications and experience, quality, references, any exceptions listed" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fayette County?
All active and historical solicitations from Fayette County are tracked and searchable. As a county agency, Fayette County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company information, Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1), Pricing sheet, List of exceptions, References, Addenda signed. Review the full document from Fayette County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, GA. Review the full solicitation for detailed scope requirements.