Erie County Sensory Rooms for Children and Youth RFP 2026
Erie CountyCounty · Buffalo, NY- Due
- May 15, 2026
- Deadline passed
- Posted
- Apr 27, 2026
- Primary contact
- Evanna Ramos
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THE 30-SECOND BRIEF
Erie County is seeking proposals from qualified not-for-profit agencies to provide sensory rooms for children and youth with special healthcare needs. The project aims to create safe, calming, and therapeutic environments within community spaces.
Sensory rooms, Program information, Budget, Certifications, Audit, Letters of support
Demonstrated capability, experience, financial ability, proposed budget, completeness and responsiveness, projected approach, presentation/interview results
SUMMARY
Erie County is seeking proposals from qualified not-for-profit agencies to provide sensory rooms for children and youth with special healthcare needs. The project aims to create safe, calming, and therapeutic environments within community spaces.
EVALUATION CRITERIA
7- Demonstrated capability
- Experience
- Financial ability
- Proposed budget
- Completeness and responsiveness
- Projected approach
- Presentation/interview results
REQUIRED DELIVERABLES
6- Sensory rooms
- Program information
- Budget
- Certifications
- Audit
- Letters of support
REQUIRED ATTACHMENTS
7- RFP Coversheet
- Organization's background
- Project Description
- Budget Form
- Schedule A - Proposer Certification
- List of Officers and Board of Directors
- Copy of most recent annual audit
- Scope location
- Erie County
Questions about this RFP
How do I respond to this RFP from Erie County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Evanna Ramos.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Evanna Ramos. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sensory rooms, Program information, Budget, Certifications, Audit, Letters of support. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated capability, experience, financial ability, proposed budget, completeness and responsiveness, projected approach, presentation/interview results" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Erie County?
All active and historical solicitations from Erie County are tracked and searchable. As a county agency, Erie County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP Coversheet, Organization's background, Project Description, Budget Form, Schedule A - Proposer Certification, List of Officers and Board of Directors, Copy of most recent annual audit. Review the full document from Erie County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Erie County. Review the full solicitation for detailed scope requirements.