Erie County RFP 2026-014VF Emergency Services
Erie CountyCounty · Buffalo, NY- Due
- May 22, 2026
- Deadline passed
- Posted
- Apr 24, 2026
- Contract term
- 1 year
- Primary contact
- Judith Kolmetz
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THE 30-SECOND BRIEF
Erie County is seeking proposals from qualified non-profit agencies to provide emergency services, including the purchase of food, prescriptions, and other essential items for eligible individuals and families. The services are to be provided effective January 1, 2027.
Proposal to Provide Service, Language Access Policy, ADA Policy, Listing of Officers and Board of Directors, Schedule A, References and data from similar work (if applicable), Signed Fiscal Cover Sheet, Budget Forms, Most recent Audit report, Most recent Management Letter, Listing of Officers and Board of Directors
Completeness and responsiveness of proposal, Proposer's demonstrated capability, professional qualifications and experience of staff, Proposer's experience in performing services, financial ability, fee submission, projected approach and plans, oral presentation (if required), compliance with debt obligations.
SUMMARY
Erie County is seeking proposals from qualified non-profit agencies to provide emergency services, including the purchase of food, prescriptions, and other essential items for eligible individuals and families. The services are to be provided effective January 1, 2027.
EVALUATION CRITERIA
9- Completeness and responsiveness of proposal
- Proposer's demonstrated capability
- Professional qualifications and experience of staff
- Proposer's experience in performing services
- Financial ability
- Fee submission
- Projected approach and plans
- Oral presentation (if required)
- Compliance with debt obligations
REQUIRED DELIVERABLES
11- Proposal to Provide Service
- Language Access Policy
- ADA Policy
- Listing of Officers and Board of Directors
- Schedule A
- References and data from similar work (if applicable)
- Signed Fiscal Cover Sheet
- Budget Forms
- Most recent Audit report
- Most recent Management Letter
- Listing of Officers and Board of Directors
REQUIRED ATTACHMENTS
3- Appendix A
- Appendix B
- Appendix C
- Submit to
- OnBase Unity Form or 95 Franklin Street Room 804, Buffalo, NY 14202
- Scope location
- Erie County, New York
- Reported agency
- Erie County Department of Social Services
Questions about this RFP
How do I respond to this RFP from Erie County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: OnBase Unity Form or 95 Franklin Street Room 804, Buffalo, NY 14202. For questions, contact Judith Kolmetz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Judith Kolmetz. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal to Provide Service, Language Access Policy, ADA Policy, Listing of Officers and Board of Directors, Schedule A, References and data from similar work (if applicable), Signed Fiscal Cover Sheet, Budget Forms, Most recent Audit report, Most recent Management Letter, Listing of Officers and Bo. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness and responsiveness of proposal, Proposer's demonstrated capability, professional qualifications and experience of staff, Proposer's experience in performing services, financial ability, f..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Erie County?
All active and historical solicitations from Erie County are tracked and searchable. As a county agency, Erie County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A, Appendix B, Appendix C. Review the full document from Erie County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Erie County, New York. Review the full solicitation for detailed scope requirements.