Erie County RFP 2026-018VF Trunked Radio System
Erie CountyCounty · Buffalo, NY- Due
- May 4, 2026
- Deadline passed
- Posted
- Feb 5, 2026
- Contract term
- 3 years
- Primary contact
- Jerry Whittington & Kevin Hughes
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THE 30-SECOND BRIEF
Erie County is seeking proposals to design, build, implement, test, and commission a countywide land mobile radio (LMR) system with a public safety-grade backhaul network. The system will be known as the Erie County Trunked Radio Network (ECTRN).
Detailed Design, Installation, Testing, Documentation, Training Program, Spare Equipment, Maintenance Plan
Technical Response/Work Plan Description, Respondent Experience, Cost Proposal
SUMMARY
Erie County is seeking proposals to design, build, implement, test, and commission a countywide land mobile radio (LMR) system with a public safety-grade backhaul network. The system will be known as the Erie County Trunked Radio Network (ECTRN).
EVALUATION CRITERIA
3- Technical Response/Work Plan Description
- Respondent Experience
- Cost Proposal
REQUIRED DELIVERABLES
7- Detailed Design
- Installation
- Testing
- Documentation
- Training Program
- Spare Equipment
- Maintenance Plan
REQUIRED ATTACHMENTS
6- Appendix A: Compliance Matrix.xlsx
- Appendix B: Cost Proposal Sheet.xlsx
- Appendix C: Schedule A: Proposer Certificate
- Appendix D: Schedule B: Standard Insurance Provisions
- Appendix E: Equal Pay Certification
- Appendix F: MBE\WBE Certification
REQUIRED STAFFING
3- Submit to
- [email protected]
- Duration
- 24 months
- Scope location
- Erie County, NY
Questions about this RFP
How do I respond to this RFP from Erie County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jerry Whittington & Kevin Hughes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Erie County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jerry Whittington & Kevin Hughes. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Lead Engineer, Field Installation Lead. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed Design, Installation, Testing, Documentation, Training Program, Spare Equipment, Maintenance Plan. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Response/Work Plan Description, Respondent Experience, Cost Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Erie County?
All active and historical solicitations from Erie County are tracked and searchable. As a county agency, Erie County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Compliance Matrix.xlsx, Appendix B: Cost Proposal Sheet.xlsx, Appendix C: Schedule A: Proposer Certificate, Appendix D: Schedule B: Standard Insurance Provisions, Appendix E: Equal Pay Cer. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Erie County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Erie County, NY. Review the full solicitation for detailed scope requirements.