Emanuel County Schools Propane Supply Bid Specifications RFP 2026
Emanuel County School DistrictSchool · Swainsboro, GA- Due
- May 28, 2026
- Deadline passed
- Posted
- May 1, 2026
- Contract term
- 1 year
- Primary contact
- Jansen Ware
The 30-second brief
Emanuel County Schools is soliciting bids for the supply and delivery of propane gas to district facilities from July 1, 2026, to June 30, 2027. Services include bulk fuel supply, tank monitoring, and maintenance for four school sites.
Bulk propane fuel supply, Scheduled and emergency delivery services, Tank refills, Monitoring of tank levels, Maintenance/service support
Cost, Reliability, Service capabilities, Emergency response, Vendor experience, References, Compliance with specifications
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Summary
Emanuel County Schools is soliciting bids for the supply and delivery of propane gas to district facilities from July 1, 2026, to June 30, 2027. Services include bulk fuel supply, tank monitoring, and maintenance for four school sites.
EVALUATION CRITERIA
7- Cost
- Reliability
- Service capabilities
- Emergency response
- Vendor experience
- References
- Compliance with specifications
REQUIRED DELIVERABLES
5- Bulk propane fuel supply
- Scheduled and emergency delivery services
- Tank refills
- Monitoring of tank levels
- Maintenance/service support
REQUIRED ATTACHMENTS
8- Company profile
- References
- Pricing sheet
- Service area confirmation
- Proof of insurance
- Licensing documentation
- Completed non-collusion affidavit
- W-9
- Submit to
- 201 North Main St. Swainsboro, GA 30401
- Scope location
- Swainsboro, GA
- Reported agency
- Emanuel County Schools
Questions about this RFP
How do I respond to this RFP from Emanuel County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 201 North Main St. Swainsboro, GA 30401. For questions, contact Jansen Ware.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Emanuel County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jansen Ware. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bulk propane fuel supply, Scheduled and emergency delivery services, Tank refills, Monitoring of tank levels, Maintenance/service support. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Reliability, Service capabilities, Emergency response, Vendor experience, References, Compliance with specifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Emanuel County School District?
All active and historical solicitations from Emanuel County School District are tracked and searchable. As a school agency, Emanuel County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company profile, References, Pricing sheet, Service area confirmation, Proof of insurance, Licensing documentation, Completed non-collusion affidavit, W-9. Review the full document from Emanuel County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Swainsboro, GA. Review the full solicitation for detailed scope requirements.