RFP Microfilming & Digitization of Public School Records 2025-2026
Francis Howell R-III School District, MO·School
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- Reported Agency
- Francis Howell School District
- Primary Contact
- Matthew Bollwerk · 636-851-4092
- Submission Address
- 801 Corporate Centre Drive O'Fallon, MO 63368
SUMMARY
The Francis Howell School District is seeking proposals for microfilming and digitization of public school records for the 2025-2026 period. The project involves converting physical records into microfilm format for long-term preservation and security.
EVALUATION CRITERIA
Vendor's proven ability, stability, capacity, and skill to provide the service – 20%, Firm's understanding of project goals – 10%, Quality of response – 20%, Proposed cost of service - 50%
REQUIRED DELIVERABLES
Processed and labeled microfilm reels or microfiche copies, Digital version of the index (TIFF), Any required certificates of compliance or archival standards, Return of all original documents in the condition received.
REQUIRED ATTACHMENTS
Proposal Cover Page, Reference sheet
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Francis Howell R-III School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 31, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 801 Corporate Centre Drive O'Fallon, MO 63368. For questions, contact Matthew Bollwerk.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor's proven ability, stability, capacity, and skill to provide the service – 20%, Firm's understanding of project goals – 10%, Quality of response – 20%, Proposed cost of service - 50%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Francis Howell R-III School District?
All active and historical solicitations from Francis Howell R-III School District are tracked and searchable. As a school agency, Francis Howell R-III School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Page, Reference sheet. Review the full document from Francis Howell R-III School District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Francis Howell R-III School District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matthew Bollwerk at 636-851-4092. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Processed and labeled microfilm reels or microfiche copies, Digital version of the index (TIFF), Any required certificates of compliance or archival standards, Return of all original documents in the condition received.. Proposals should clearly address how each deliverable will be met.
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