County of Santa Barbara - Phase II - Workday HCM and Payroll Implementation Services - RFP 8200003 (2026)
Santa Barbara County, Santa Barbara County, CA·County
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- Reported Agency
- County of Santa Barbara
- Primary Contact
- Sean Burns · (805) 568-2693
- Scope Location
- Santa Barbara, CA
- Submission Address
- https://www.publicpurchase.com/gems/co.santa-barbara,ca/buyer/public/home
SUMMARY
The County of Santa Barbara is seeking proposals from qualified vendors to provide comprehensive implementation services for Workday Human Capital Management (HCM) and Payroll modules, identified as RFP 8200003. The project scope encompasses business process optimization, solution design, system configuration, solution development and build, data conversion and migration, custom reporting, formal testing, knowledge transfer, organizational change management (OCM), end-user training, and post go-live support. Named assets and places include Santa Barbara County, California, with services impacting the Human Resources Department, Auditor-Controller's Office, and IT Department. The estimated project timeline is February 2027 through July 2028. Proposals are due by Friday, November 6, 2026, at 2:00 p.m. PST, via the Public Purchase website. A virtual pre-proposal conference is scheduled for Monday, October 12, 2026, from 9:00 AM to 10:30 AM PST. Vendor questions are due by October 23, 2026. Evaluation criteria include Proposer Vision and Qualifications (30%), Proposed Team Qualifications (25%), Implementation Methodology (20%), Implementation Costs (15%), and Payroll Strategy and Implementation Profile (10%).
EVALUATION CRITERIA
Proposer Vision and Qualifications 30%, Proposed Team Qualifications 25%, Implementation Methodology 20%, Implementation Costs 15%, Payroll Strategy and Implementation Profile 10%
REQUIRED ATTACHMENTS
Attachment 4 - Detailed Exceptions Document, Attachment 7 - Staffing Resume Template, Attachments 8 - Functional Requirements, Attachments 9 - Technical and Integration Requirements, Attachment 10 - Reference Form, Attachment 18 - Pricing Sheet, Attachment 19 - Vendor Acknowledgement
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Santa Barbara County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.publicpurchase.com/gems/co.santa-barbara,ca/buyer/public/home. For questions, contact Sean Burns.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer Vision and Qualifications 30%, Proposed Team Qualifications 25%, Implementation Methodology 20%, Implementation Costs 15%, Payroll Strategy and Implementation Profile 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Santa Barbara County?
All active and historical solicitations from Santa Barbara County are tracked and searchable. As a county agency, Santa Barbara County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 6, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment 4 - Detailed Exceptions Document, Attachment 7 - Staffing Resume Template, Attachments 8 - Functional Requirements, Attachments 9 - Technical and Integration Requirements, Attachment 10 - R. Review the full document from Santa Barbara County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Barbara County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sean Burns at (805) 568-2693. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Barbara, CA. Review the full solicitation for detailed scope requirements.
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