County of Orange Special Event Rental Equipment IFB # 012-3092302, 2026
Orange County, Orange County, CA·County
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- Reported Agency
- County of Orange
- Primary Contact
- Mauricio Escobar · (949) 923-3725
- Contract Term
- 3 years
- Scope Location
- Santa Ana, CA
- Submission Address
- https://procurement.opengov.com/portal/ocgov
SUMMARY
The County of Orange, OC Community Resources is requesting competitive bids for Special Event Rental Equipment including canopies, staging, stanchions, tables, chairs, lighting, and audio equipment on an on-call basis. Bids are due by October 23, 2026, at 2:00 pm, with questions and requests for interpretation due by October 16, 2026. The contract term is three years with firm prices, and submissions must be made electronically through the County's eProcurement Portal. The award will be based on the lowest responsive, responsible bid meeting all specifications and requirements.
EVALUATION CRITERIA
Lowest responsive, responsible bid
REQUIRED DELIVERABLES
Canopies, Staging, Stanchions, Tables, Chairs, Tablecloths, Water barrels, Coffee urns, String lights, Outdoor heaters, Pipe and drape, Podiums, Popcorn poppers, Propane gas lights/heaters, Astroturf, Market umbrellas, PA systems, Kids benches/chairs, Oak dance floor sections, And bike rack barricades
REQUIRED ATTACHMENTS
Certificate of Insurance, W-9 Form, Local Small Business OCLSB and/or DVBE Affirmation, Certification Regarding Debarment, Non-Collusion Declaration, The Levine Act Campaign Contribution Disclosure
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from Orange County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/ocgov. For questions, contact Mauricio Escobar.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive, responsible bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Orange County?
All active and historical solicitations from Orange County are tracked and searchable. As a county agency, Orange County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, W-9 Form, Local Small Business OCLSB and/or DVBE Affirmation, Certification Regarding Debarment, Non-Collusion Declaration, The Levine Act Campaign Contribution Disclosure. Review the full document from Orange County for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Orange County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mauricio Escobar at (949) 923-3725. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Ana, CA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Canopies, Staging, Stanchions, Tables, Chairs, Tablecloths, Water barrels, Coffee urns, String lights, Outdoor heaters, Pipe and drape, Podiums, Popcorn poppers, Propane gas lights/heaters, Astroturf, Market umbrellas, PA systems, Kids benches/chairs, Oak dance floor sections, And bike rack barricad. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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