Clearfield County VoIP Phone System Upgrade RFP 2026
Clearfield CountyCounty · Clearfield, PA- Due
- Apr 10, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Sabrina Schwartz
- (814) 765-2641 ext 2025
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THE 30-SECOND BRIEF
Clearfield County Government is seeking proposals to replace its existing on-premises PBX with a fully managed VoIP solution for 200 users across two locations. Proposals are due April 10, 2026.
One Original + Two Copies of proposal, Implementation timeline, Testing and validation plan, Cutover strategy, Training plan
Company background, experience with government clients, experience with similar deployments, certifications, pricing
SUMMARY
Clearfield County Government is seeking proposals to replace its existing on-premises PBX with a fully managed VoIP solution for 200 users across two locations. Proposals are due April 10, 2026.
EVALUATION CRITERIA
5- Company background
- Experience with government clients
- Experience with similar deployments
- Certifications
- Pricing
REQUIRED DELIVERABLES
5- One Original + Two Copies of proposal
- Implementation timeline
- Testing and validation plan
- Cutover strategy
- Training plan
REQUIRED ATTACHMENTS
4- Itemized pricing
- Hardware costs
- Implementation fees
- Porting fees
- Submit to
- Office of the County Controller, 212 E. Locust Street, Suite 123, Clearfield, Pennsylvania 16830
- Scope location
- Clearfield, PA
- Reported agency
- Clearfield County Government
Questions about this RFP
How do I respond to this RFP from Clearfield County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the County Controller, 212 E. Locust Street, Suite 123, Clearfield, Pennsylvania 16830. For questions, contact Sabrina Schwartz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clearfield County in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sabrina Schwartz at (814) 765-2641 ext 2025. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One Original + Two Copies of proposal, Implementation timeline, Testing and validation plan, Cutover strategy, Training plan. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company background, experience with government clients, experience with similar deployments, certifications, pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clearfield County?
All active and historical solicitations from Clearfield County are tracked and searchable. As a county agency, Clearfield County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: itemized pricing, hardware costs, implementation fees, porting fees. Review the full document from Clearfield County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clearfield, PA. Review the full solicitation for detailed scope requirements.