Clay County Public Safety Physicals - Request for Bid 25/26-014 (2026)
Clay CountyCounty · Clay County, FL- Due
- Jan 8, 2026
- Deadline passed
- Posted
- Dec 4, 2025
- Primary contact
- Jessica Leighton
- (904) 788-1658
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SUMMARY
The Clay County Board of County Commissioners is requesting bids from qualified healthcare suppliers to provide pre-employment medical services for first responders health and wellness, fire service, county-assigned deputies, and administrative personnel per service specifications associated with this Request for Bid (RFB).
The supplier shall provide an electronic health record and patient portal that will allow access to all physical and behavioral health data for all employees throughout the awarded contract period. Interested vendors are subject to Clay County local preference and Buy American policies, and must ensure proper bid bond and security inclusion if required. Submissions are due by January 8, 2026.
REQUIRED ATTACHMENTS
8- Bid bond
- W-9
- EFT form
- Certificate of partial payment
- Certificate of final payment
- Warranty letter
- Performance and payment bond
- Owner direct purchase procedures
- Submit to
- 477 Houston Street, 4th Floor, Purchasing Dept, Green Cove Springs, FL 32043
- Scope location
- Green Cove Springs, FL
Questions about this RFP
How do I respond to this Bid from Clay County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 477 Houston Street, 4th Floor, Purchasing Dept, Green Cove Springs, FL 32043. For questions, contact Jessica Leighton.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Clay County in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Leighton at (904) 788-1658. Questions and answers are typically shared with all prospective bidders.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Clay County?
All active and historical solicitations from Clay County are tracked and searchable. As a county agency, Clay County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid bond, W-9, EFT form, certificate of partial payment, certificate of final payment, warranty letter, performance and payment bond, owner direct purchase procedures. Review the full document from Clay County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Green Cove Springs, FL. Review the full solicitation for detailed scope requirements.