City of Winter Haven RFP-26-54 Mobile Bench-Scale Direct Potable Reuse (DPR) Treatment Unit - Re-Bid 2026
City of Winter Haven, City of Winter Haven, FL·City
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- Primary Contact
- Mark Bombard · (863) 298-5351
- Contract Term
- 1 year
- Scope Location
- Winter Haven, FL
- Submission Address
- https://procurement.opengov.com/portal/winterhavenfl
SUMMARY
The City of Winter Haven, FL is seeking proposals for RFP-26-54 Mobile Bench-Scale Direct Potable Reuse (DPR) Treatment Unit - Re-Bid. The project involves the design, fabrication, supply, installation, and delivery of a factory-fabricated, mobile, bench-scale DPR treatment unit housed in a fully enclosed trailer with a hauling vehicle. The treatment train includes a ceramic membrane bioreactor (MBR) pretreatment unit, primary and secondary granular-activated carbon (GAC) filtration, advanced oxidation process (AOP) using UV and ozone, ozone generator, ceramic ultrafiltration (UF) membranes, and sodium hypochlorite disinfection system. The unit is designed to treat 1 to 5 gpm of secondary effluent or reclaimed water to potable standards for public education, outreach, and long-term bench-scale testing. Proposals are due by October 7, 2026, at 2:00 pm via the online procurement portal.
EVALUATION CRITERIA
General information about the firm/team (5%), Qualifications of firm/team and experience on similar projects (35%), Experience of key personnel (15%), Understanding of the project and approach for success (30%), Total cost (5%), Organizational Resources (10%)
REQUIRED DELIVERABLES
Mobile bench-scale Direct Potable Reuse (DPR) treatment unit housed in a trailer, Hauling vehicle (bid alternate), Ceramic membrane bioreactor (MBR) pretreatment unit, Primary and secondary GAC filtration systems, AOP system with UV and ozone, Ceramic ultrafiltration (UF) membranes, Sodium hypochlorite disinfection system, And associated process infrastructure, Controls, And spare parts.
REQUIRED ATTACHMENTS
Submittal Cover Page, Firm Information and Certification, Required Form Affidavits, Compliance Certification form, W9, Proof of Insurance
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Winter Haven?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/winterhavenfl. For questions, contact Mark Bombard.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "General information about the firm/team (5%), Qualifications of firm/team and experience on similar projects (35%), Experience of key personnel (15%), Understanding of the project and approach for suc..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Winter Haven?
All active and historical solicitations from City of Winter Haven are tracked and searchable. As a city agency, City of Winter Haven regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 7, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submittal Cover Page, Firm Information and Certification, Required Form Affidavits, Compliance Certification form, W9, Proof of Insurance. Review the full document from City of Winter Haven for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Winter Haven in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mark Bombard at (863) 298-5351. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Winter Haven, FL. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Mobile bench-scale Direct Potable Reuse (DPR) treatment unit housed in a trailer, Hauling vehicle (bid alternate), Ceramic membrane bioreactor (MBR) pretreatment unit, Primary and secondary GAC filtration systems, AOP system with UV and ozone, Ceramic ultrafiltration (UF) membranes, Sodium hypochlor. Proposals should clearly address how each deliverable will be met.
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