City of Waukee Mechanical and HVAC Preventative Maintenance Services RFP
City of WaukeeCity · Waukee, IA- Due
- Aug 8, 2024
- Deadline passed
- Posted
- Jul 12, 2024
- Contract term
- 1.75 years
- Primary contact
- Christine Maduro
- (515) 978-7929
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THE 30-SECOND BRIEF
The City of Waukee is seeking proposals for Mechanical and HVAC Preventative Maintenance Services at various City Facilities. The scope includes inspection, repair, and maintenance of HVAC systems, including all labor, parts, components, and materials. The contract term is for 21 months with options for extensions.
Annual Schedule of Mechanical and HVAC Preventative Maintenance Service, Monthly logs, Field service reports, Equipment information confirmation, Compilation of missing information, Hard copy and electronic reporting.
Ability of the Proposer to Carry Out and Manage Proposed Service Agreement (20%), Qualifications (40%), Willingness to Comply with the Proposed Agreement Terms (10%), Cost of Proposal (30%), Local Business (+5%).
SUMMARY
The City of Waukee is seeking proposals for Mechanical and HVAC Preventative Maintenance Services at various City Facilities.
The scope includes inspection, repair, and maintenance of HVAC systems, including all labor, parts, components, and materials. The contract term is for 21 months with options for extensions.
EVALUATION CRITERIA
Ability of the Proposer to Carry Out and Manage Proposed Service Agreement (20%), Qualifications (40%), Willingness to Comply with the Proposed Agreement Terms (10%), Cost of Proposal (30%), Local Business (+5%).
REQUIRED DELIVERABLES
6- Annual Schedule of Mechanical and HVAC Preventative Maintenance Service
- Monthly logs
- Field service reports
- Equipment information confirmation
- Compilation of missing information
- Hard copy and electronic reporting
REQUIRED ATTACHMENTS
7- EXHIBIT A Standard Agreement
- EXHIBIT B Scope of Services
- EXHIBIT C Service Pricing Sheet
- EXHIBIT D Equipment Lists by Building
- EXHIBIT E Equipment List (All Schedules)
- EXHIBIT F Equipment and Building Abbreviations
- EXHIBIT G Asset Location Maps
REQUIRED STAFFING
Qualified Journeyperson
- Submit to
- City of Waukee - City Hall, 230 W Hickman Road, Waukee, Iowa 50263 or [email protected]
- Scope location
- Waukee, Iowa
Questions about this RFP
How do I respond to this RFP from City of Waukee?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 8, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Waukee - City Hall, 230 W Hickman Road, Waukee, Iowa 50263 or [email protected]. For questions, contact Christine Maduro.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Waukee in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christine Maduro at (515) 978-7929. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Qualified Journeyperson. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual Schedule of Mechanical and HVAC Preventative Maintenance Service, Monthly logs, Field service reports, Equipment information confirmation, Compilation of missing information, Hard copy and electronic reporting.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability of the Proposer to Carry Out and Manage Proposed Service Agreement (20%), Qualifications (40%), Willingness to Comply with the Proposed Agreement Terms (10%), Cost of Proposal (30%), Local Bus..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Waukee?
All active and historical solicitations from City of Waukee are tracked and searchable. As a city agency, City of Waukee regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1.75 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: EXHIBIT A Standard Agreement, EXHIBIT B Scope of Services, EXHIBIT C Service Pricing Sheet, EXHIBIT D Equipment Lists by Building, EXHIBIT E Equipment List (All Schedules), EXHIBIT F Equipment and Bui. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Waukee for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waukee, Iowa. Review the full solicitation for detailed scope requirements.