City of Traverse City - Development of a Crisis Communications Plan & Services - 2026
City of TraverseCity · Traverse, MI- Due
- Oct 23, 2026
- 8 days left
- Posted
- Sep 25, 2026
- Primary contact
- Colleen Paveglio
- (231) 922-4440
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THE 30-SECOND BRIEF
The City of Traverse City seeks proposals from qualified public relations and crisis communications firms to develop a comprehensive, citywide Crisis Communications Plan and provide ongoing on-call strategic communications support. The project involves assessing existing capabilities, establishing an organization-wide roadmap for emergencies and high-profile incidents, developing digital templates and tools, and conducting training and tabletop exercises. Proposals are due by October 23, 2026, at 10:00 a.m. EDT. Questions must be submitted by October 16, 2026. Evaluation criteria include professional qualifications, work plan and approach, experience with similar projects, availability, and fee proposal.
Professional Qualifications (20 Points), Proposed Work Plan and Approach (35 Points), Experience with Similar Projects (30 Points), Availability and Crisis Response Capability (5 Points), Fee Proposal and Cost (10 Points)
SUMMARY
The City of Traverse City seeks proposals from qualified public relations and crisis communications firms to develop a comprehensive, citywide Crisis Communications Plan and provide ongoing on-call strategic communications support.
The project involves assessing existing capabilities, establishing an organization-wide roadmap for emergencies and high-profile incidents, developing digital templates and tools, and conducting training and tabletop exercises. Proposals are due by October 23, 2026, at 10:00 a.m. EDT. Questions must be submitted by October 16, 2026. Evaluation criteria include professional qualifications, work plan and approach, experience with similar projects, availability, and fee proposal.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- Plan Development Total
- Hourly Services Total
- Retainer Services Total
- References
- Consultant Agreement
- Submit to
- [email protected]
- Scope location
- Traverse City, MI
- Reported agency
- City of Traverse City
Questions about this RFP
How do I respond to this RFP from City of Traverse?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Colleen Paveglio.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Traverse in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Colleen Paveglio at (231) 922-4440. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Professional Qualifications (20 Points), Proposed Work Plan and Approach (35 Points), Experience with Similar Projects (30 Points), Availability and Crisis Response Capability (5 Points), Fee Proposal..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Traverse?
All active and historical solicitations from City of Traverse are tracked and searchable. As a city agency, City of Traverse regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Plan Development Total, Hourly Services Total, Retainer Services Total, References, Consultant Agreement. Review the full document from City of Traverse for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Traverse City, MI. Review the full solicitation for detailed scope requirements.