City of Springfield - Enterprise Asset Management Replacement - RFP UE27-27 (2026)
City of SpringfieldCity · Springfield, IL- Due
- Nov 12, 2026
- 27 days left
- Posted
- Sep 30, 2026
- Contract term
- 1 year
- Primary contact
- Purchasing Agent
- (217) 789-2191
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THE 30-SECOND BRIEF
The City of Springfield Office of Public Utilities, doing business as City Water, Light and Power (CWLP), seeks proposals from qualified vendors for an Enterprise Asset Management (EAM) system and related implementation services under RFP UE27-27. The project includes software licenses, hosting, professional services, integrations with CGI Advantage, data conversion, and asset and location remediation replacing the existing IBM Maximo environment. Bids must be submitted via the City's Bid Portal by Thursday, November 12, 2026, at 3:00 p.m. local time. Questions are due by October 29, 2026, at 12:00 p.m.
Enterprise asset management software, Hosting, Professional services, System integration, Data conversion, And implementation services
Functional and operational fit including generation, T&D, water, inventory, work, engineering, and search 30%, Implementation, CGI integration, conversion, asset and location remediation, testing, and acceptance 25%, Experience, references, proposed team, staffing, and support capacity 15%, Scripted demonstrations and usability 10%, Technical architecture, cybersecurity, hosting, service levels, and contract compliance 5%, Ten-year total cost of ownership and price certainty 15%
SUMMARY
The City of Springfield Office of Public Utilities, doing business as City Water, Light and Power (CWLP), seeks proposals from qualified vendors for an Enterprise Asset Management (EAM) system and related implementation services under RFP UE27-27.
The project includes software licenses, hosting, professional services, integrations with CGI Advantage, data conversion, and asset and location remediation replacing the existing IBM Maximo environment. Bids must be submitted via the City's Bid Portal by Thursday, November 12, 2026, at 3:00 p.m. local time. Questions are due by October 29, 2026, at 12:00 p.m.
EVALUATION CRITERIA
25- Functional and operational fit including generation
- T&D
- Water
- Inventory
- Work
- Engineering
- Search 30%
- Implementation
- CGI integration
- Conversion
- Asset and location remediation
- Testing
- Acceptance 25%
- Experience
- References
- Proposed team
- Staffing
- Support capacity 15%
- Scripted demonstrations and usability 10%
- Technical architecture
- Cybersecurity
- Hosting
- Service levels
- Contract compliance 5%
- Ten-year total cost of ownership and price certainty 15%
REQUIRED DELIVERABLES
6- Enterprise asset management software
- Hosting
- Professional services
- System integration
- Data conversion
- Implementation services
REQUIRED ATTACHMENTS
11- Signatures
- Addendum acknowledgment
- Minimum-qualification forms
- Conflict disclosures
- Exception and assumption matrix
- References
- Cybersecurity forms
- Contract compliance
- Interface inventory
- Conversion inventory
- Pricing forms
REQUIRED STAFFING
8- Submit to
- https://www.springfield.il.us/departments/OBM/OBMHome.aspx?Purchasing
- Duration
- 12 months
- Scope location
- Springfield, IL
- Projected sq ft
- 250 sq ft
Questions about this RFP
How do I respond to this RFP from City of Springfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.springfield.il.us/departments/OBM/OBMHome.aspx?Purchasing. For questions, contact Purchasing Agent.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Springfield in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Purchasing Agent at (217) 789-2191. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: project manager, solution architect, EAM functional lead, conversion lead, integration lead, testing lead, training lead, subject-matter experts. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Enterprise asset management software, Hosting, Professional services, System integration, Data conversion, And implementation services. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functional and operational fit including generation, T&D, water, inventory, work, engineering, and search 30%, Implementation, CGI integration, conversion, asset and location remediation, testing, and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Springfield?
All active and historical solicitations from City of Springfield are tracked and searchable. As a city agency, City of Springfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signatures, addendum acknowledgment, minimum-qualification forms, conflict disclosures, exception and assumption matrix, references, cybersecurity forms, contract compliance, interface inventory, conv. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Springfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. The total projected area is 250 sq ft. Review the full solicitation for detailed scope requirements.